Sometimes unexpected circumstances can affect your time table. You have the ability to change your registration.
You can request registration exemptions for matters involving registration processes and academic policies (including but not limited to: drop, add, audit and withdrawal of courses). Your request will be heard through the Registration Exemption Request Committee. Please review the Registration Exemption Submission Document for consideration.
The Registration Exemption Request Committee meets monthly
You may be asked to provide supporting documentation for an exemption/special request associated with your student record. This may include, but is not limited to, a prolonged absence from a course where participation is required, a missed course assessment, a deferred examination, or an appeal.
You're encouraged to submit documentation that will support your situation. Supporting documentation will depend on the reason noted in your personal statement or the explanation outlining your situation. This could be medical documentation, references, police reports, an invitation letter, or a statutory declaration — to name a few. The decision to provide supporting documentation that best suits the situation is at your, the student's, discretion. An instructor or staff member at the University of Calgary cannot require you to provide specific supporting documentation such as a medical note.
Falsification of any supporting documentation will be taken very seriously and may result in disciplinary action through the Student Non-Academic Misconduct policy.
Find more information regarding academic regulations on supporting documentation.
You may choose to make a statutory declaration as your supporting documentation. This requires you to make a declaration in the presence of a Commissioner for Oaths. You will provide honest and accurate information that is a legally binding declaration.
To have a statutory declaration completed, you should first download the statutory declaration form. Complete the form and then meet with a Commissioner for Oaths. Please bring your UCID with you for identification.
Several registered Commissioners for Oaths are available to students on campus at no charge.
You can meet with a Commissioner for Oaths by visiting Enrolment Services during regular business hours. Students attending a scheduled appointment (to address other matters) at the Student Success Centre, Student Wellness Services, or the Student Ombuds Office may also access a Commissioner for Oaths during their appointment.
Some faculties also have Commissioner for Oaths within their student advising offices. Students can also access a Commissioner for Oaths, as well as other legal services, on campus for free (for undergraduate students) through Student Legal Assistance or off campus for a fee.
Extenuating Circumstance Withdrawals (EW) are defined as unexpected and uncontrollable circumstances that make it impossible for a student to complete the term or a course. EWs typically consider situations such as medical emergencies, compassionate grounds, or unforeseen conditions/situations that arise after the start of term. Each situation or instance is considered on a case-by-case basis. Typically, short-term illnesses or pre-existing, unmanaged conditions are not considered for an EW. Detailed information on EWs is available in section B.14.3 of the University Calendar.
Withdraw from the term you are applying for by withdrawing from all course(s) before the withdrawal deadline. If you are applying for extenuating circumstance withdrawal for only one course you will need to withdraw from the course.
Provide supporting documentation that support the information outlined in your personal statement.
If submitting an EW request after the withdraw deadline, outline the circumstances around why the withdraw deadline could not be met. The Registrar and the Associate Dean of the student’s home Faculty review EW requests; application information is kept in strict confidence.
EW requests must normally be submitted within 30 days of the last day of the term in which the extenuating circumstance occurred.
