Third party sponsors
Sponsored students are students who have their education funded by a third party, such as a company, agency or foreign government.
Steps to access information for your sponsor
If your tuition and fees are being paid by a third party, follow the steps below to access the information you will need to provide to your sponsor:
Get your sponsorship letter
Sponsorship letters must:
- Be on company letterhead
- Include student(s) names and University of Calgary student(s) ID numbers
- Clearly state what term(s) the sponsorship applies to (for example, Fall 2016 and Winter 2017)
- Outline, in detail, which fees will be covered by the sponsor
Submit your sponsorship letter
You or your sponsor must submit your sponsorship letters to Student Receivables as soon as possible, and prior to the term fee deadline.
- Scanned and emailed: email@example.com
- By fax: 403.282.9349
- By mail: MT 116, 2500 University Drive NW, Calgary, AB T2N 1N4
Please note: sponsorship letters must be renewed at least once a year, normally in September.
An invoice/statement of account will be sent to your sponsor directly after the add/drop date has passed. Invoices will indicate the total amount of fees charged to your account for the current term.
All sponsorship letters received by the term fee deadline will allow you to have the maximum 30-day deferral from the term fee deadline. Sponsors are expected to pay the balance within the 30-day deferral period.
If payment is not received within the 30-day deferral period, the deferral will automatically expire and you'll have a withhold placed on your student account. Your account will begin to accrue late interest which you're responsible to pay. Learn more about late fees and refunds.
If you submit your sponsorship letters after the term fee deadline, you don't qualify for the maximum 30-day fee deferral and will be subject to late interest fees for overdue accounts. A withhold will also be placed on your account.
It's your responsibility to monitor your account and pay any fees not covered by the sponsorship by the term fee deadline. Visit the University Calendar for a list of the fees and term fee deadlines.
Payment options for sponsors
Payment can be made by cheque, bank draft, or money order payable to the University of Calgary, or directly through online banking. Cheques must include the student's UCID number and must not be post dated. International cheques/money orders/bank drafts are not accepted.
To pay online, the sponsor will need the student’s University of Calgary account number (8 digit UCID number followed by the first 5 letters of the student's last name e.g. 12345678SMITH.) View a description of the different payment options.
To trace a payment visit: https://www.ucalgary.ca/finance/files/finance/student_receivables_trace_online.pdf
Funds paid by sponsors or third parties in excess of the balance on the student account will be posted to an unallocated account until the intended recipient can be identified. Credit balances resulting from changes to student assessments that are eligible for refund will be refunded to the student.
Awards and scholarships
Sponsored students who may also be receiving an award/scholarship administered through the Student Awards Office should be aware that award/scholarship funds will not be refunded for a term until sponsorship payment has been received.
Any additional information required by a sponsor will be provided by the student directly, and will not be provided through Student Receivables (e.g., class lists, grades, charges not included in sponsorship, etc).