Deferred final examinations

Students who must miss a Registrar-scheduled final examination due to extenuating circumstances may apply for a deferred final examination.

Deferred exam dates and schedule

The deferred examinations are scheduled by the Office of the Registrar, and may be scheduled for anytime, Monday to Saturday, during the official deferred examination period as noted below. Students must be available for the scheduled exam time. 

  1. Final examination dates

    December 9-19, 2019

  2. Deferred final exam dates

    January 16-20, 2020

  1. Final examination dates

    April 18-29, 2020

  2. Deferred final exam dates

    May 13-16, 2020

Receiving your deferred exams schedule

If you are approved to write a deferred exam, the schedule will be emailed to your UCalgary email address approximately a week prior to the start of the deferred examination period. The schedule will not be available in the Student Centre. Students are fully responsible for identifying the exact date, time and location of the deferred examination when it's available.

Pre-requisite course or applying for graduation

Due to the scheduling of the deferred final examinations, your standing for course requirements may be affected, such as pre-requisite requirements and graduation applications. If you defer an exam for a course that is a prerequisite for the following term, or if you apply to graduate in the current term, please contact your faculty advising office to discuss.

Eligibility to apply for a deferred exam

Illness or Medical Emergency

If you personally experience an illness or medical emergency, which physically prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Religious Observance/Conviction

In the event of a religious observance causing a direct conflict with a final exam, which prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Domestic Affliction

In the event of a domestic affliction, compassionate or other circumstance, e.g. death or illness of a family member, that prevents you from attending a final exam, you can apply to write a deferred final exam.

 

Three Exams in 24 Hours

Students with three final exams scheduled to start and finish within a 24-hour period may defer one of their final exams to the deferred final examination period.

You must select the exam you wish to defer on your application. If your schedule does not meet the criteria, you will not be select this reason on your online application.

For example, you have exams on at 3:30 p.m. and 7 p.m. and an exam on the next day at 12 p.m., you are eligible to apply under this criteria.

An exam schedule with the first exam at 8 a.m. and the second exam at 3:30 p.m. on one day and a third exam at 8 a.m. on the following day does not qualify as three exams in 24 hours.

 

Other

If your attendance is required due to civil obligations or a Faculty approved activity, such as jury duty, academic competitions, or high-level athletic competitions, you can apply to write a deferred final exam.

 

Application process, deadline, and supporting documents

To apply to defer a final exam, submit your application through your Student Centre and any required documentation to the appropriate faculty office by the application deadline as listed below.

The link to the application form is found in the “other academics” drop-down menu.

Click to view a step-by-step guide for how to submit your online application and how to review your application.

  1. Supporting Documentation

    Not required
    (You're only able to select this reason to defer if your schedule constitute as three exams within 24 hours)

  2. Application Deadline

    Friday, Oct. 18 (10 business days after the release of the final exam schedule)

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.
    Supporting documentation is not required.

  2. Application Deadline

    Friday, Oct. 18 (10 business days after the release of the final exam schedule)

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting document is required to be submitted to dfedocs@ucalgary.ca.

  2. Application Deadline

    2 business days after the scheduled final exam

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting documentation is required to be submitted to your faculty office, i.e. written statement from a third party, an accident report, notice (certification) of a death etc.

  2. Application Deadline

    2 business days after the scheduled final exam

  1. Supporting Documentation

    Provide a rationale in the comments area of the application.

    Supporting documentation is required, i.e. letter from a coach, nomination letter etc.

  2. Application Deadline

    2 business days after the scheduled final exam

Submitting your application for a deferred exam

Supporting documentation should be submitted to the appropriate office indicated below.

Be sure to include your application tracking number as well as your UCID when submitting supporting documents.


Arts

Cumming School of Medicine (Bachelor of Health Sciences)

Haskayne School of Business

Kinesiology

Nursing

Open Studies

Schulich School of Engineering

Science

Social Work

Werklund School of Education

Graduate Studies

Your application status

Once you have submitted your application, you can review the details and the application status on the Deferred Final Examination page on your Student Centre. If you have submitted incorrect information and needs to amend your application, please notify your faculty office or Enrolment Services in the case of illness/medical emergency related deferrals.


A decision on your application

If a decision is made on your application, you will see it's “approved” or “denied”. You will be able to view comments in your application if one is provided. If you have questions regarding a denied application, you can contact the appropriate office listed above.

Your application approval process

If your application is approved, your next step is to wait for the deferred exam schedule to be available, approximately a week prior to the date of the deferred examination. You will receive the schedule from your UCalgary email, and will not be available on your Student Centre. You're fully responsible for determining the exact date, time and location of the deferred examination when it's available.

Preparing for your deferred final examinations

Regulations for the deferred final exams are very similar to the final exams.

Arrival

Arrive early to check the seating lists posted outside the exam room and to prepare for your exam.

If you're more than 30 minutes late to arrive at the exam location, you will not be permitted to write the exam.

Identification

You must have your Student ID or a valid government-issued photo ID at the time of the exam.

Failure to show a valid ID at the start of the deferred exam will result in ineligibility to sit for the exam.

Integrity bag

Except for items authorized to be used during the exam, all your belongings, including bags and backpacks etc., that you bring into the exam room must fit in the integrity bag provided on the day of your exam.

Electronic devices, including electronic watches, must be powered off before being placed into the integrity bag; analogue watches are allowed for use in the exam room. Non-religious headgears cannot be worn in the exam room.

Storing your belongings

You will not be allowed to leave your bags in the hallways nor inside the exam room if they are not put in the integrity bag provided.

You must store them away before you enter the exam room.