Employee Tuition Support

Academic Courses*

Staff Members only

• Four – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course".
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Dependents

• Three – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course".
• Normally, no spouse or dependent child shall be eligible for more than one (1) tuition fee remission benefit in respect of any one academic year. However, if both spouses are staff members, each spouse has full access to the benefits.
• Where the spouse or dependent child is enrolled as a full-time student, any unspent portion of the tuition fee waiver may be carried forward and added to the subsequent year's entitlement during the four year period starting with the year in which the spouse or dependent child first registers as a full-time student.

Part-time Support Staff

Prorated as follows: 

0.80 - 1.00 FTE     100% of 4 half-credit course fees

0.60 - 0.79 FTE      80% of 4 half-credit course fees

0.40 - 0.59 FTE      60% of 4 half-credit course fees

Dependents

The maximum tuition support is one half the value of three academic credit courses (half-course equivalent) as outlined in the University of Calgary fee Chart.

Continuing Education Courses*

Staff Members only

• Four courses maximum per one benefit year (July 1 - June 30).

The following guideline will apply:

• a course submitted with a value of $1 – $1,999 count as one course
• a course submitted with a value of $2,000 – $2,999 count as two courses
• a course submitted with a value of $3,000 – $3,999 count as three courses
• a course submitted with a value of $4,000 – $4,999 count as four courses.

Tuition Support reimbursement for continuing education courses will not exceed a maximum dollar value of $4,999 for full-time staff members when four courses are used in an academic year.

Unused Tuition Support for continuing education courses cannot be carried forward into the next academic year.

Dependents are not eligible.

Part-time Support Staff

Prorated based on full-time equivalent (FTE):

• 0.8 – 1.00 FTE: 100% of Tuition Support maximum
• 0.6 – 0.79 FTE: 80% of Tuition Support maximum
• 0.4 – 0.59 FTE: 60% of Tuition Support maximum

Academic Courses*

Staff Members only

• Four – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course.
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Dependents

• Three – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course.
• Normally no spouse or dependent child shall be eligible for more than one tuition fee remission benefit in respect of any one Academic year. However, if both spouses are staff members, each spouse has full access to the benefits.
• Where the spouse or dependent child is enrolled as a full-time student, any unspent portion of the tuition fee waiver may be carried forward and added to the subsequent year's entitlement during the four year period starting with the year in which the spouse or dependent child first registers as a full-time student.

Part-time Management and Professional Staff

Prorated as follows: 

0.80 - 1.00 FTE     100% of 4 half-credit course fees

0.60 - 0.79 FTE      80% of 4 half-credit course fees

0.40 - 0.59 FTE      60% of 4 half-credit course fees

Dependents

Prorated as follows: 

0.80 - 1.00 FTE     100% of 3 half-credit course fees

0.60 - 0.79 FTE      80% of 3 half-credit course fees

0.40 - 0.59 FTE      60% of 3 half-credit course fees

Continuing Education Courses*

Staff Members Only

• Four courses maximum per one benefit year (Jul. 1 - Jun. 30).

The following guideline will apply:

• a course submitted with a value of $1 – $1,999 count as one course
• a course submitted with a value of $2,000 – $2,999 count as two courses
• a course submitted with a value of $3,000 – $3,999 count as three courses
• a course submitted with a value of $4,000 – $4,999 count as four courses.

Tuition Support reimbursement for continuing education courses will not exceed a maximum dollar value of $4,999 for full-time staff members when four courses are used in an academic year.

Unused Tuition Support for continuing education courses cannot be carried forward into the next academic year.

Dependents 

• Management and Professional Staff members can share from one (1) to four (4) Continuing Education courses with any number of their eligible dependents (spouses and/or dependent children).
• Dependents’ eligibility is based on the staff member eligibility and University of Calgary Continuing Education admission requirements.
• The combined maximum of Continuing Education courses taken by the staff member and their spouse/dependent children must not exceed the maximum benefit of four (4) courses per one benefit year (July 1 – June 30). All guidelines for staff members apply.
• When the Continuing Education tuition support benefit is shared with a dependent, the value of the tuition support benefit for courses taken by a spouse or dependents is considered a taxable benefit. The student will be contacted directly if additional information is required. In 2023, the dependent will receive a T4A. In accordance with the Canada Revenue Agency, CPP and income taxes will be assessed on the additional benefit being reported.
• Continuing Education will extend the 25% employee discount to the dependent only when the dependent is using the employee’s tuitions support benefit.
• Staff members and their eligible dependents can register for the same courses. Unused Tuition Support for continuing education courses cannot be carried forward into the next benefit year.
• There is no coordination of benefits when staff members’ dependents are employed with UCalgary.

Part-time Management and Professional Staff

Prorated based on full-time equivalent (FTE):

• 0.8 – 1.00 FTE: 100% of Tuition Support maximum
• 0.6 – 0.79 FTE: 80% of Tuition Support maximum
• 0.4 – 0.59 FTE: 60% of Tuition Support maximum

Academic Courses*

Staff Member and Spouse

• Benefit value of three undergraduate– half- course (3.0 units) equivalent combined with spouse.
• The maximum benefit is based on the Canadian student tuition course fee listed in the University of Calgary Fee Chart.
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Eligible Dependent Children 

• Benefit value of four undergraduate – half-course (3.0 unit) equivalent.
• The maximum benefit is based on the Canadian student tuition course fee listed in the University of Calgary Fee Chart.
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Part-time Academic Staff Members

Prorated based on the actual full-time equivalent (FTE); e.g., 0.4 FTE - 40%, 0.75 FTE - 75%, etc.

Continuing Education Courses*

Staff Members only

• Three courses maximum per one benefit year (Jul. 1 - Jun. 30).

The following guideline will apply: 

• a course submitted with a value of $1 – $1,999 count as one course 
• a course submitted with a value of $2,000 – $2,999 count as two courses 
• a course submitted with a value of $3,000 – $3,999 count as three courses.

Tuition Support reimbursement for continuing education courses will not exceed a maximum dollar value of $3,999 for full-time Academic staff when three (3) courses are used in an academic year Unused Tuition Support for Continuing Education courses cannot be carried forward into the next academic year.

Dependents are not eligible. 

Part-time Academic Staff Members

Prorated based on full-time equivalent (FTE):

• 0.8 – 1.00 FTE: 100% of Tuition Support maximum
• 0.6 – 0.79 FTE: 80% of Tuition Support maximum
• 0.4 – 0.59 FTE: 60% of Tuition Support maximum

Academic Courses

Staff Member and Spouse 

• Benefit value of three undergraduate – half- course (3.0 units) equivalent combined with spouse.
• The maximum benefit is based on the Canadian student tuition course fee listed in the University of Calgary Fee Chart.
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Dependents

• Benefit value of four undergraduate half-course (3.0 units) equivalent
• The maximum benefit is based on the Canadian student tuition course fee listed in the University of Calgary Fee Chart.
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Continuing Education Courses

Staff Members only

• Three courses maximum per one benefit year (Jul. 1 - Jun. 30).

The following guideline will apply: 

• a course submitted with a value of $1 – $1,999 count as one course 
• a course submitted with a value of $2,000 – $2,999 count as two courses 
• a course submitted with a value of $3,000 – $3,999 count as three courses.

Tuition Support reimbursement for continuing education courses will not exceed a maximum dollar value of $3,999 for full-time staff when three courses are used in an academic year.

Unused Tuition Support for continuing education courses cannot be carried forward into the next academic year.

Dependents 

• Effective August 1, 2022, SLT members can share from one (1) to three (3) Continuing Education courses with any number of their eligible dependents (spouses and/or dependent children).
• Dependents’ eligibility is based on the staff member eligibility and University of Calgary Continuing Education admission requirements.
• The combined maximum of Continuing Education courses taken by the staff member and their spouse/dependent children must not exceed the maximum benefit of three (3) courses per one benefit year (July 1 – June 30). All guidelines for staff members apply.
• When the Continuing Education tuition support benefit is shared with a dependent, the value of the tuition support benefit for courses taken by a spouse or dependents is considered a taxable benefit. The student will be contacted directly if additional information is required. In 2023, the student will receive a T4A. In accordance with the Canada Revenue Agency, CPP and income taxes will be assessed on the additional benefit being reported.
• Continuing Education will extend the 25% employee discount to the dependent only when the dependent is using the employee’s tuitions support benefit.
• Staff members and their eligible dependents can register for the same courses. Unused Tuition Support for continuing education courses cannot be carried forward into the next benefit year.
• There is no coordination of benefits when staff members’ dependents are employed with UCalgary.

Academic Courses*

Full-time Postdoctoral Associates after completion of six (6) months of full-time continuous service. For more details please refer to the Collective Agreement.

Staff Members only

• Four – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course".
• Unused Tuition Support for academic credit courses cannot be carried forward into the next academic year.

Dependents

• Three – half-course (3.0 units) equivalent.
• The maximum benefit is based on the Canadian undergraduate Student Tuition course fee listed in the University of Calgary Fee Chart or graduate courses is denoted as “Course-based: 3-unit course".
• Normally no spouse or dependent child shall be eligible for more than one tuition fee remission benefit in respect of any one Academic year. However, if both spouses are staff members, each spouse has full access to the benefits.
• Where the spouse or dependent child is enrolled as a full-time student, any unspent portion of the tuition fee waiver may be carried forward and added to the subsequent year's entitlement during the four-year period starting with the year in which the spouse or dependent child first registers as a full-time student.

Part-time Postdoctoral Associates

Prorated based on the employee's Full-time Equivalent (FTE) in their benefit eligible position.

Dependents

The maximum tuition support is one half the value of three academic credit courses (half-course equivalent) as outlined in the University of Calgary fee Chart.

Continuing Education Courses*

Full-time Postdoctoral Associates after completion of six (6) months of full-time continuous service. For more details please refer to the Collective Agreement.

Staff Members only

• Four courses maximum per one benefit year (Jul. 1 - Jun. 30).

The following guideline will apply:

• a course submitted with a value of $1 – $1,999 count as one course
• a course submitted with a value of $2,000 – $2,999 count as two courses
• a course submitted with a value of $3,000 – $3,999 count as three courses
• a course submitted with a value of $4,000 – $4,999 count as four courses.

Tuition Support reimbursement for continuing education courses will not exceed a maximum dollar value of $4,999 when four courses are used in an academic year.

Unused Tuition Support for continuing education courses cannot be carried forward into the next academic year.

Dependents are not eligible.

Part-time Postdoctoral Associates

Prorated based on full-time equivalent (FTE) in their benefit eligible position.