HR Admin Tasks
How-to Learning Resources
In This Section
Hiring People
Hiring Academic Staff
- Overview of the Academic Hiring Process | Webpage
- Submit a JOR for an Academic Rank Position | PDF
- Submit a JOR for a Research Chair Appointment | PDF
- Managing Academic Applications | PDF
- External Advertising Guidelines | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
- Submit a Job Opening Request (JOR) for a Sessional Instructor | PDF
- Initiate a Template-Based Hire | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
- Overview of Hiring Process | PDF
- Academic Compensation | Webpage
- Academic Career Processes | Webpage
- Key Forms and Reference Documents | Webpage
Hiring MaPS and Support Staff
Training for Managers
- Online learning modules in Compensation Fundamentals: Introduction and Job Profiles
- Hiring Manager Toolkit | PDF
- Overview of the Support Staff hiring process (salaried and recurring part-time) | Webpage
- Overview of the MaPS hiring process | Webpage
- Submit a JOR for a Support Staff or MaPS Position - Operating funded | PDF
- Submit a JOR for a Support Staff or MaPS Position - Project funded | PDF
- Managing Applicants in PeopleSoft | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
- Overview of Hiring Process | Webpage
- Requesting a Job Posting for a Casual/Student Employee | PDF
- Hire/rehire a Casual Employee (Operating) | PDF
- Hire/rehire a Casual Employee (Project) | PDF
- Hire/rehire a Student hourly job (Operating) | PDF
- Hire/rehire a Student hourly job (Project) | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
Offer Letter Requests for MaPS and Support Staff (Salaried and Recurring Part Time)
Hiring Postdoctoral Scholars and Visiting Scholars
For information on how to set up a Postdoctoral scholar (Postdoctoral Scholarship PDF175 or a Postdoctoral Associate PDF162) please contact the Postdoc office.
- Requesting a Job Posting for a Postdoc | PDF
- Hire/rehire a postdoctoral associate or fellowship (for Postdoc Office internal use only) | PDF
A general associate relationship (or non-employee relationship) is created to allow access to university systems for the following two appointments:
- An unpaid Visiting Scholar is not paid by the University of Calgary but may be paid by their own university or has accepted an unpaid appointment.
- A Guest Postdoc Scholar receives research training at the University of Calgary, but is compensated through an external fellowship/stipend and is not paid through the UofC.
- Initiate a TBH for a General Associate Relationship: Visiting scholar or Guest Postdoc (UNPAID) | PDF
Hiring Grad Assistants
Hiring Student and Non-Classified Staff
- Request Job Posting for a Student Employee | PDF
- Hiring/rehiring a Student for an AUPE Hourly Job (Operating) | PDF
- Hiring/rehiring a Student for an AUPE Hourly job (Project) | PDF
- Hiring/rehiring a Co-op Student | PDF
- Hiring/rehiring a Student for Canada Summer Jobs | PDF
- Hiring/rehiring a Student as a Salaried Community Residence Assistant | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
- Request Job Posting for a Non-Credit Teacher | PDF
- Hiring/rehiring for a non-classified non-credit teaching (NCTEAC) and Reader/Demonstrator (RDR) hourly job | PDF
- Hiring/rehiring for a non-classified non-credit teaching (NCTEAC) and Reader/Demonstrator (RDR) salaried job | PDF
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
Job Change Requests
Performance Management
- Launching and completing the annual review for support staff or MaPS | PDF
- Completing online annual assessment for Support Staff | Coming Soon
- Completing online annual assessment for Management & Professional Staff | Coming Soon
- Reopen performance document | PDF
- Completing the annual assessment (Support Staff & MaPS) | PDF
- Online annual assessments for Support Staff | Coming Soon
- Online annual assessments for MaPS | Coming Soon
- Annual Reviews | Webpage
- Midyear Reviews | Webpage
- Probation Reviews | Webpage
- Managers - Completing Mid-Probationary and Probationary Reviews | PDF
- Managers - Online probation assessments | Coming Soon
- Employees - Review and acknowledge mid-probationary and probationary reviews | PDF
Research Projects
- Initial eligibility and compliance training | eLearning
- Travel and subsistence | eLearning
For first-time users, enroll in this course to track your completion.
Once completed, you can revisit the course to review specific content. Revisiting a course will not track your completion.
- Research Trust Accounting | Webpage
PeopleSoft Admin Tasks
Timesheets
- Approve a timesheet | PDF
- How to use timesheets | Website
- Understanding time entry errors | eLearning
Position Management
Job Opening Request (JOR) Basics
Please see Job Opening Request (JOR) Resources page for additional job aids and training related specifically to job opening requests.
Terminations
Template Based Hire (TBH) Basics
Leave Request Form (Peoplesoft)
You will receive a notification on your Manager Self Service page when you have a MaPS or Support Staff Employee requesting a leave (e.g. Maternity, Parental).