Timesheets

All salaried employees must complete a timesheet when they work outside of or are absent from work during their regularly scheduled hours of work. Time reported for salaried employees is called exception time because they are exceptions to your regular schedule. Exceptions include, but are not limited to: Vacation (VAC), Sick Leave (SIC) and Appointments (APT).

Time exceptions must be reported on a semi-monthly basis in your Self Service menu via the myUCalgary portal. The following Job aid has been developed to assist you with entering salaried exception time. Also included here is a Time Reporting Code (TRC) job aid that defines all TRCs that employees can enter on their timesheet.

If you partially enter your timesheet, and want to save it – hit 'submit' it will save what you have entered and you can go back and edit your entry at any time prior to the timesheet lock. A standard work day is seven hours/day.

• How to use timesheets
• Time Reporting Code (TRC) Reference Guide (Employee Entered)
• How to Enter Time on Sick Leave

Hourly employees do not have a set schedule and therefore must enter time for every hour that they are at work. Time reported by hourly employees is called positive time because they enter hours for every hour worked. Positive time TRCs include, but are not limited to: Casual Hourly (CA) and Holiday Overtime (HOT).

Charging Hourly Time?

A Job Aid for entering time is included next. Also included here is a Time Reporting Code (TRC) job aid that defines all TRCs that employees can enter on their timesheet.

• How to use timesheets
• Time Reporting Code (TRC) Reference Guide (Employee Entered)

Positive time must be reported on a semi-monthly basis in your Self Service menu via the MyUCalgary portal. When you enter positive time it is sent to your reporting manager (or Project Holder for project hourly employees) for approval and is processed in the pay period in which the time was worked. Consult with your manager, supervisor or project holder if you have questions about where to charge positive hourly time.