Centrally Scheduled Academic Room Change Request Form
Complete this form if you wish to have an academic class relocated within (or to) Centrally Scheduled space after the schedule of classes has been published or to request a change of room for your final examination.
Note that the farther in advance that you complete this request, the more likely we will be able to accommodate it; however, we cannot promise that we will be able to process all requests. Requests made on the first week of classes will be addressed on a first-come, first-served basis, and cannot be guaranteed. Classrooms are a limited resource, especially during peak hours and for classroom capacities greater than 100. There are approximately 148 centrally scheduled classrooms to be shared amongst 2000 courses each term. For Final Exam change of room requests, please indicate in the rationale that it is for a final exam.
Please DO NOT complete this form if:
- You wish to move a class within department-controlled space. Please email firstname.lastname@example.org directly.
- You wish to make a NEW ACADEMIC room booking request (e.g.: midterm exam, Continuing Education, faculty meeting, etc...). Please fill out the Astra Academic Event Request form.
- You are requesting a non-academic event booking, including any event that requires catering. Please contact Conference and Event Management directly (email@example.com) or go to their website https://www.ucalgary.ca/ancillary/accommodations-and-events.
It is important to review your classrooms in advance of the term and ensure that the teaching space will meet your instructional needs. Fall/winter room bookings are made by March 1 each year. Spring/summer room bookings are made by Feb. 1 each year. Requests may be made well in advance through your faculty/department scheduler in the class comments regarding the need for medical accommodations or for collaborative learning (moveable) space for capacities less than 80. Refer to the Classroom Search Tool to see potential spaces.
Collection of personal information
Your personal information is collected under the authority of section 33(c) of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection or use of this information, please visit our Access to Information page.