UCalgary Campus

Newsletter and Social Media Submissions

UThisWeek content guidelines

UThisWeek is a weekly newsletter, and UThisSummer is a monthly newsletter. They are sent to all undergraduate students at the University of Calgary.

The content included must meet the following criteria:

  • The message must be relevant to the majority of students regardless of faculty
  • There must be either:
    • a clear call to action, or
    • “need to know” (as opposed to “good to know”) information for students
  • Any departmental or faculty content must have copy that relates to all undergraduate students

To submit to UThisWeek/UThisSummer, ensure your submission:

  • Is 50 words or less
  • Includes a .jpeg image that is 600 x 500 px at minimum, and doesn’t include copy on the photo
  • Includes a URL to content on a ucalgary.ca website
  • Follows the university's writing style guide
  • Contains purposeful, clear, accurate, timely and up-to-date copy
  • Is written in you-focused, student-friendly language. Students are your audience, so speak to them!

The editors of UThisWeek/UThisSummer may revise the copy you submit. We also reserve the right to determine which messages are included in the newsletter. Since there is limited space in the newsletter, your message may not be included or may be postponed to a later week.

We only promote institutional surveys and university-sanctioned research studies that have been approved by governing ethical bodies.

NOTE: Since UThisWeek/UThisSummer is intended for official university messages, it does not include content from student clubs or groups that are external to the UCalgary campus.

The deadline for submission for the student newsletter is 5PM Monday the week prior to the desired week for publication, although the student newsletter's capacity may be reached at any time, in which case the item may be included the next possible week or included on the current students website. It is recommended that items be submitted one or two days prior to the deadline. Priority will be given to submissions that have a broad institutional appeal. 

UThisSummer is published on a monthly basis from May through August on the first Monday of each month. UThisWeek will resume its weekly publishing schedule on the second Monday of September.

Submit student news and events

Where would you like your request shared?
Select where you want your message to appear:
Undergraduate students
Undergraduate students
Graduate students
Sent bi-weekly, September – April to subscribers
Sent weekly to all international students, bi-weekly during spring/summer
Events and programs related to academic support, leadership or development
Sent monthly to subscribers
Sent bi-weekly, September – April to subscribers
Sent bi-weekly to Indigenous undergraduate and graduate students
What unit is this request for?

Image upload

Images should not contain more than 25% text and have no logos. Your post may not be accepted if it does not meet social media standards. 20 MB limit.

Unlimited number of files can be uploaded to this field.
10 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc.

Newsletter
Recommended size: 600 x 500 pixels

Facebook
Recommended size: 1200 x 630 pixels

Instagram
Recommended size: 1080 x 1080 for posts, 1080 x 1920 for stories

Note: The editors of each newsletter reserve the right to revise the copy you submit, determine which message(s) is/are included in their newsletter, and/or postpone your message to a later week if needed.

UCalgary Notice of Collection
The University of Calgary (UCalgary) respects your privacy and is committed to ensuring the privacy of all students, staff, and community members. Your personal information is being collected under the authority of section 4(c) of the Protection of Privacy Act (POPA). It will be collected, used and disclosed for the purposes outlined in UCalgary’s Notice of Collection, Use and Disclosure of Personal Information and managed in accordance with UCalgary’s Privacy Management Program. Your personal information may be input into automated systems to generate content or make decisions, recommendations, or predictions. If you have questions regarding this notice or UCalgary’s collection, use, or disclosure of your personal information, please contact accessandprivacy@ucalgary.ca.