Authorization Required

None

Required Actions

1. Register:

• on the UCalgary Travel Registration system.
• with the Government of Canada or your country of passport.

2. Review:

• the Government of Canada Travel Advice and Advisories for the country you are visiting, including reviewing the Entry/Exit requirements tab
• the International SOS Covid Trip Planner or through the mobile app, #4 below)
• the WHO COVID-19 Case Count Trackers related to the country you are visiting

3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

4. Download the International SOS mobile app on your mobile device.

5. Ensure that:

• you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
• you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.

2. Review the International Travel Checklist

3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

Authorization Required

None

Required Actions

1. Register:

• on the UCalgary Travel Registration system.
• with the Government of Canada or your country of passport.

2. Review:

• the Government of Canada Travel Advice and Advisories for the country you are visiting, including reviewing the Entry/Exit requirements tab
• the International SOS Covid Trip Planner or through the mobile app, #4 below)
• the WHO COVID-19 Case Count Trackers related to the country you are visiting

3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

4. Download the International SOS mobile app on your mobile device.

5. Ensure that:

• you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
• you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.

2. Review the International Travel Checklist

3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

Authorization Required

Level 1: Department Head or Manager/Director

Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

Level 3: Briefer

Level 4: RMI Analyst

Level 5: Director (RMI)

Required Actions

1. Register:

• on the UCalgary Travel Registration system.
• with the Government of Canada or your country of passport.

2. Review:

• the Government of Canada Travel Advice and Advisories for the country you are visiting, including reviewing the Entry/Exit requirements tab
• the International SOS Covid Trip Planner or through the mobile app, #5 below)
• the WHO COVID-19 Case Count Trackers related to the country you are visiting

3. Upload the following completed and scanned documents to the Travel Registration system:

• International Travel Adult Informed Consent (for travel related to course or research work) OR
• International Travel Adult Waiver (for optional travel such as conferences) AND
• International Travel Checklist

4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

5. Download the International SOS mobile app on your mobile device.

6. Ensure that:

• you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
• you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.

2. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

3. Request a trip briefing from International SOS.

4.  Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

Authorization Required

Level 1: Department Head or Manager/Director

Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

Level 3: Briefer

Level 4: RMI Analyst

Level 5: Vice-President (Finance) and Chief Financial Officer

Level 6: Director (RMI)

Required Actions

1. Register:

• on the UCalgary Travel Registration system (including providing written detailed rationale for travel - which must align with Travel Policy clause 4.7).
• with the Government of Canada or your country of passport.

2. Review:

• the Government of Canada Travel Advice and Advisories for the country you are visiting, including reviewing the Entry/Exit requirements tab
• the International SOS Covid Trip Planner or through the mobile app, #5 below)
• the WHO COVID-19 Case Count Trackers related to the country you are visiting

3. Upload the following completed and scanned documents to the Travel Registration system:

• International Travel Extreme Risk Waiver
• Emergency Evacuation and Security Plan
• International Travel Checklist
• Your travel itinerary

4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

5. Download the International SOS mobile app on your mobile device.

6. Ensure that:

• you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
• you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.

Recommended Actions

1. Request a trip briefing from International SOS

2.  Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.