Contracts

SCM | Legal

All University of Calgary contracts must be reviewed by one of the following departments (who will also provide you with the individual who has signing authority):

University Owned Equipment on Lease or Loan to Others  

When loaning or leasing university-owned equipment to external companies or organizations, the appropriate contract template must be used. This agreement requires external organizations and companies to provide insurance for UCalgary equipment while it is in their possession. This does not apply to Active Living and Com Media equipment loans to individuals.

The care, custody, and control of university equipment is the responsibility of the department head who must approve the lease/loan of the equipment prior to the agreement being signed. 

If a department is loaning equipment to university employees or students to take off campus for university-related work, the department is responsible to maintain records that indicate whom the equipment was loaned to in order to ensure proper capital equipment records.

Once you have completed the agreement, send it to provostsigning@ucalgary.ca, for signature.

Updated:  November 4, 2022

Term: October 1, 2022 to September 30, 2027

The university has a master agreement with Girl Guides of Canada for use of university facilities and instructional services. When Schedule B has been completed and signed by both parties, informed consents and waivers are not required to be signed.  

Signing Authority: Appendices/schedules to this master agreement can be sent to Janet Stein (riskmgmt@ucalgary.ca) in Risk Management and Insurance for signature on behalf of the University of Calgary.  

Girl Guides of Canada

  • Guides - Schedule A - List of approved instructional programs, facility rentals and educational field trips.
  • Guides - Schedule B - Complete this document for instructional programs and facility rentals.

The Department of Real Estate, Leasing and Land Holdings are the designated department responsible for negotiating and contracting all long term spaces leases on behalf of the University of Calgary.

In order to insure a new long-term leased space to the university's property insurance policy, the Adding New Leased Spaces form must be completed and submitted to riskmgmt@ucalgary.ca.

Updated: Oct 3, 2024

The University has master agreements with some school boards for use of university facilities, instructional services, job shadowing, mentoring, etc.

For current master agreements, there is both a list of approved activities and an appendix/schedule that must be completed for the school board to use your facilities/services. Once that is signed their students are not required to sign our waivers or informed consents.

If the school board that wishes to use your services/facilities is not listed below, please contact University Legal Services at commercial.legal@ucalgary.ca.  Please note that previous master agreements with schoolboards who are no longer listed below are currently inactive. 

Signing Authority: Appendices/schedules to the master agreements for schools can be sent to Janet Stein (riskmgmt@ucalgary.ca) in Risk Management and Insurance for signature on behalf of the University of Calgary. All other agreements of this type must be sent to Legal Services (commercial.legal@ucalgary.ca).

Calgary Board of Education (Master Agreement terminates Aug. 1, 2029)

  • CBE - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • CBE - Schedule B - Special Restrictions and Control Measures required for services
  • CBE - Schedule C - Complete this document for instructional programs and facility rentals

Calgary Catholic School District (Master Agreement terminates Aug. 31, 2028)

  • CCSD - Schedule A1 - List of approved instructional programs, facility rentals, and educational field trips
  • CCSD - Schedule B - Complete this document for instructional programs and facility rentals

Foundations for the Future Charter Academy (Master Agreement terminates Jan. 30, 2025)

  • FFCA - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • FFCA - Schedule B - Complete this document for instructional programs and facility rentals

Palliser Regional Division No. 26 (Master Agreement terminates Aug. 31, 2027)

Renert School Foundation (Master Agreement terminates May. 16, 2027)

  • Renert - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • Renert - Schedule B - Complete this document for instructional programs and facility rentals

Rockyview School Division (Master agreement terminates March 15, 2028)

Rundle College Society (Master Agreement terminates Aug. 31, 2027)

STEM Innovation Academy Society (Master Agreement terminates March 11, 2029)

Strathcona Tweedsmuir School (Master Agreement terminates Jan. 31, 2027)

Webber Academy (Master Agreement terminates Aug. 20, 2027)

West Island College Society of Alberta (Master Agreement terminates Mar. 31, 2029)

Westmount Charter School Society (Master Agreement terminates Aug. 31, 2025)

All other groups do not have current master agreements in effect will be required to sign them prior to use of university facilities/programs. 

Updated:  Feb 15, 2023

Term: February 14, 2023 to February 13, 2028

The university has a master agreement with Scouts Canada for use of university facilities and instructional services. When Schedule B has been completed and signed by both parties, informed consents and waivers are not required to be signed.  

Signing Authority: Appendices/schedules to this master agreement can be sent to Janet Stein (riskmgmt@ucalgary.ca) in Risk Management and Insurance for signature on behalf of the University of Calgary.

  • Scouts - Schedule A - List of approved instructional programs, facility rentals and educational field trips.
  • Scouts - Schedule B - Complete this document for instructional programs and facility rentals.