Disposal and Surplus Requests
Distribution Services handles the intake and processing of all surplus equipment, furniture, computers and electronic equipment across campus
Distribution Services handles the intake and processing of all surplus equipment, furniture, computers and electronic equipment across campus
Collection and processing of used surplus items
Cataloging received items for asset tagging, recycling and donation
Identifying usable surplus goods that the campus can re-use to furnish classrooms, labs and office spaces
Breaking down surplus goods for recycling, donation, waste, or sale to Alberta Government Services
Distribution Services is responsible for the removal and processing of all equipment and furniture on campus. All items for disposal are to be declared through the forms located on the U of C portal under SCM service request forms.
Ensuring all disposals for the campus are processed centrally aligns with the Universities focus on sustainability as received items will be repurposed, recycled or donated.
On the U of C portal, under the tab marked ‘My Work’, go to the heading ‘Finance and Supply Chain’. Then click on the link to SCM Service Request Forms.
Bi-weekly for main campus and weekly for foothills campus. Upon submission of your request a confirmation of pick-up date will be provided depending on operational capacity.
For disposals that do not meet these requirements please email distributionservices@ucalgary.ca for further information, assessment and coordination of pick-up if operationally feasible. Note: depending on size and volume of request, contract movers may be required at the cost of the department.
All University of Calgary assets and goods including:
All disposals must be declared through the SCM service request forms either through the Surplus Request form (furniture or goods valued under $5k) or Equipment disposal form.
With the assistance of a preferred supplier, Distribution Services will destroy any declared confidential material on CDs, Microfiche or Disks. For concerns about data integrity during the disposal process, Campus Archives can be contacted for direct pick-up from their preferred supplier; additional charges will apply.
Please note: It is the responsibility of the initiator of the disposal request to review and adhere to the University Retention Rules (MaRRS) before records are destroyed.
Please note for all lab environment equipment a Hazardous Materials declaration is required. The link to the Equipment Clearance form can be found on the Disposal request form.
Completing a Supply Chain Management Service Request form is the only acceptable way to dispose of University equipment.
Used surplus goods are available for repurposing to University Faculties and Departments. Available surplus goods can be viewed in the General Services Building (GSB) on the first and third Thursdays of the month from 1:00 – 2:30 p.m. Please send an email to distributionservices@ucalgary.ca to confirm you will be attending to ensure we are not at capacity.
Please note the Surplus Sale has permanently been discontinued. Surplus furniture is available to UofC staff for work purposes only. Inventory usually includes:
Location for GSB : 3876 24 Avenue NW
Note: Supply Chain Management no longer offers department moves. All moves are to be handled internally or via one of the University of Calgary’s preferred moving suppliers.