Book Travel

Our preferred supplier for all travel arrangements including Air, Hotel, and Transportation is Maritime Travel. The UCalgary's negotiated discounts for travel are only available when booking through one of their agents or the online Concur booking tool. The University's Risk Management support is available 24/7 once your travel is booked through Maritime Travel.

As of March 1, 2024 The University of Calgary's new preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport). Please see the booking link and more information below under Book Vehicle Rentals.

Did you know that setting up a Concur travel profile streamlines the booking process as it captures your information for future travel coordinated through Maritime agents?

Online Self-serve Booking ($9.00 per transaction fee)

Online one-stop booking tool for all simple point-to-point air, hotel and car bookings within Canada or the U.S.
If you are a first-time user of the online booking tool, you will need to create a new Travel Profile
Concur training resources:
- Update profile, book a flight, hotel or car (right hand menu items)

Maritime Travel Consultant Assistance ($35.00 per transaction fee)

For assistance with Travel Bookings within Canada, to the U.S. and International - including Air, Hotel and Car Rental, use the Travel Request form to work directly with a Maritime Travel Consultant or call 403-292-7482 or toll free 877-256-3752
For Group Bookings or any questions you have related to travel email ucalgary@maritimetravel.ca or Call: 403-292-7482 or toll-free 877-256-3752
For After Hours assistance: 1-888-551-1181 (US & Canada) 1-902-423-3806 (Outside Canada & the US) or email afterhours@maritimetravel.ca

UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.

Benefits of Booking with Maritime Travel

Customer Care - Priority on traveler safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
Benefits - When booking UofC business, conference or research travel directly with Maritime, the traveller can access preferred corporate benefits, for example, with Air Canada.
Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking.

Click here for more information on what option to use when booking travel.

Maritime Travel

Learn more about Maritime Travel

Vehicle Rental and Reservations

The University’s preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport).

For University business vehicle rentals please click here for the Enterprise/National rates and booking site.

For deliveries to University campus from the Crowfoot branch click here

For more information on rentals, deliveries, support, the benefits of Emerald Club, please see the FAQ’s click here

Any further inquiries please contact the Enterprise National account support team at CanadaAccountSupport@em.com, or 1-833-369-1128 (M-F 8am-5pm CST)

Long Term Vehicle Rentals

Car rentals where the rental period will extend over 30 days contact Risk Management for long term rental registration.

Department Billed Vehicle Rentals

A central account with multiple designated drivers (i.e one account for many authorized drivers) can rent multiple vehicles. Coverage is limited to one rental vehicle per designated driver and all requirements listed below must be met in advance of the rental pick-up.

The responsibility of payment, deductibles and reporting for insurance coverage lies with the department of the T&E cardholder.

Step 1) Visit UCalgary Driver Requirements to determine eligibility and required actions in order to drive rental vehicles for UCalgary business purposes prior to rental. Contact riskmgmt@ucalgary.ca with any questions.

Step 2) Contact the University’s Senior Corporate Account Manager at Enterprise Car Rental:

Anil Makhani
Senior Corporate Account Manager
Global Transportation Solutions Alberta
403-690-2645
Email: Anil.Makhani@em.ca

Enterprise will require a department authorization for each driver on their file.
Enterprise will require 2-4 business days to provide a central billing PIN number which can only be accessed by the cardholder for authorization for additional drivers.

School or Coach Bus Rentals

SCHOOL BUS RENTALCOACH BUS RENTAL

First Student Charters
732 - 41st Avenue N.E.
Calgary, AB T2E 3P9
Phone: 403.531.3940
Fax: 403.230.9304
Email: charter.west@firstgroup.com

National Motor Coach Systems Ltd.
3606 - 50 Avenue S.E.
Calgary, AB T2H 2Y1
Telephone: (403) 240-1992
Fax: (403) 248-4865
Email: charter@nationalmotorcoach.com

Quoted rates include driver and insurance coverage.

UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.

Benefits of using a T&E credit card

Travel insurance for the cardholder (see Risk Management for full details)
Better utilization of UCalgary funds and supports operational initiatives
Access to payment and travel details
Transparency of refunds for all travellers, including guests
No out-of-pocket expenses

Travel Insurance

Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card. However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.

More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.

For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.

Apply for a Travel and Expense Card

Learn more about applying for university credit cards.

Travel Discounts and Promotions

Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.

CAUBO special rates:

CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:

Calgary Airport Authority:

Students, staff and alumni will enjoy a discount off standard parking rates for all lots (excluding the Eco lot). Further details and rates are available here. A quick guide and UOFC unique identifier for all members to book both business and leisure parking at the Calgary Airport.

Calgary International Airport Parking Reservations:

Calgary International Airport - parking reservation system (with discounts). Additional parking options including long-term parking, short-term parking, electric vehicle charging stations, accessible parking, parking Indigo Calgary and Park & Jet, visit the official YYC parking information page.

Fairmont Banff Springs: