Academic Advisors for Study Abroad

Before applying to study abroad

Before applying, you must ask your academic advisor about:

How study abroad would fit into your degree. When you can go abroad in your degree, and if you want to go on multiple programs, making a plan for that with your advisor. What type and level of courses should you take abroad in order to meet your degree requirements.

Once accepted to a program

You should then ask your academic advisor more specific course questions regarding transfer credit, like: 

How might the courses you plan to take at your host university transfer back to UCalgary?  

Once you return

It's recommended (but not required) to follow up with your academic advisor again following your return, to finalize credit transfer questions.

Tip: this also helps to speed up the transfer credit process!

Each program web page on our site (which can be found using the program finder) should include details about credit transfer, expected course load, and other general academic information like where to find courses. All pages should include:

  • how many credits on your program or at your host university are equal to a 3 unit (half course) at UCalgary
  • what the expected credits/courseload is for your host university or program
  • how to find courses offered at your host university or program. If you have questions about this, please contact the study abroad advisor listed at the bottom of the program web page.

If you are concerned about your GPA and eligibility, we want to support you! Please contact the study abroad advisor listed at the bottom of the program web page to talk about your concerns. We also strongly recommend using the free resources provided by the Student Success Centre on campus, located on the 3rd floor of TFDL. Speak with Academic Development Specialists, attend in-person or online seminars, or book 1-on-1 advising.

You can meet with an academic advisor at the Arts Students' Centre to discuss your study abroad plans. 

They offer advising appointments, which can be booked on Elevate (formerly Career Link). They also have drop-in, a virtual front desk, and phone/email options - please see the Arts Student Centre website for details.

NOTE for Non-Arts Majors (i.e. students in another faculty who are taking arts courses while abroad): You should be reviewing your academic plan, including arts or option courses, early into the application process with your primary faculty's academic advisors for exchange. See relevant drop-down section below to find your faculty's advisor. 

A formal Letter of Permission is not required for Arts exchange students, but you must discuss course approvals with one of the Arts academic advisors, and submit a Course Evaluation Request Form once you know which courses you will be taking abroad. The Arts advisors may also refer you to Department Advisors for specific course approvals, which may require course outlines.

Please contact Sarah Hawley (née Hogan), Undergraduate Advisor, Community Rehabilitation and Disability Studies (TRW 3rd floor, 3D25)

For Letters of Permission, please contact the advisor above. Course outlines are required for the evaluation, so you must provide them to the advisor as soon as you are able.

Please contact Jennifer Logan (O’Brien G503) 

For Letters of Permission, please contact the advisor above. Course outlines are required for the evaluation, so you must provide them to the advisor as soon as you are able.

For academic advising:

All Haskayne majors and minors must contact an advisor to check that your desired courses (both business and non-business courses) will transfer back appropriately for your degree.

Please click here for the Haskayne advising office location and current drop-in hours. 

For Letters of Permission:

BComm students are no longer required to submit a formal Letter of Permission. However, you must speak with an academic advisor and confirm transfer credit for your desired courses. 

  1. Check for your course(s) on the Haskayne Exchange Course Guides. If your courses are listed on the Course Guides, the transfer credit is considered "pre-confirmed" and no further action is required.
  2. If your courses are not listed on the Course Guides, you need to provide course outlines for assessment. Download the Course Assessment Request Form and email it, along with your course outlines, to undergrad.exchange@haskayne.ucalgary.ca.

Note: Students who are taking courses for a combined degree/minor/certificate offered by the Faculty of Arts can fill out the course evaluation webform online (instead of using the Haskayne course assessment request form). Combined programs with all other faculties must submit the request form & outlines via email to the Haskayne advisors. Combined programs with Schulich will additionally require a Letter of Permission, as per Schulich's guidelines. 

It is recommended to complete these steps for course assessment 2 months before your planned arrival in your host country, as it can take 6+ weeks for the assessment to be done. 

Please contact Jason Ng, Education Coordinator. 

The Hotchkiss Brain Institute (HBI) is located at the Foothills campus:
Health Research Innovation Centre 
Room 1A10 
3330 Hospital Drive NW 

For Letters of Permission, please contact the advisor above. 

The Faculty of Kinesiology provides Study Abroad instructions and details on this webpage.  If you require more information, not found on the webpage, please email the Faculty of Kinesiology Advisors at knesinfo@ucalgary.ca ensuring you include your UCID and name.

Kinesiology exchange students require a Letter of Permission.  The LOP request can be submitted in your Student Centre portal, and must be obtained prior to departing for your exchange semester. If you have difficulty or make changes to your course selection while abroad, please email knesinfo@ucalgary.ca for support.

Please contact Angela Gallo-Dewar (MFH 2387)

For Letters of Permission, please contact the advisor above by email only.

Contact the Undergraduate & Graduate Programs Office in the Faculty of Nursing for detailed advising regarding courses that can be used towards your nursing degree.

Select academic advisors at the Undergraduate Science Centre (Science B, Room 149) are trained for study abroad/exchange advising.

Advising is done primarily on a drop-in basis using the QLess system. To drop in, or for more information about other advising options (email, phone, etc.) please visit the Science advising website here.

A formal Letter of Permission is not required for exchange students, but you must discuss course approvals with one of the Science academic advisors. The Science Advisors may also refer you to the Department Advisors for specific course approvals, which may require course outlines.

For students on course-based programs, please contact Maria Soos-Gonczol (PF3282)

For students on a practicum exchange, please contact Lorraine Letkemann

For Letters of Permission, please contact the advisor(s) above. 

Please contact Jennifer Taillefer (PF 2188)

For Letters of Permission, please contact the advisor(s) above. 

Please contact the Engineering Student Centre (ENC 205)

Schulich students MUST obtain an APPROVED ‘Letter of Permission’ before they go on any Study Abroad program, otherwise, no transfer credit will be guaranteed.

For Letters of Permission information, please visit the Schulich Study Abroad D2L workflow and Schulich site. If you have access to course outlines already, please attach them in your email. 

The Undergraduate Program in Education Advising offers three advising options for your convenience:

  1. By appointment: through the Career Link Portal
  2. By phone: 403-220-5639
  3. By email: upe@ucalgary.ca.

For questions related to Teaching Across Borders (TAB), please contact tab@ucalgary.ca  

For Letters of Permission, please discuss this with your academic advisor during the course approval process.

Can't find what you're looking for?

For additional clarification, please speak with your Study Abroad Advisor, or visit our office at MT 501.