Co-Curricular Record

The Co-Curricular Record (CCR) is a program that records volunteer and extra-curricular activities during your time at UCalgary.

Students helping students

Showcase your extra-curricular involvement

Recording your extra-curricular experience now means having easy access to it when writing a résumé later. Log into CareerLink and select ‘Leadership and Student Engagement’ from the sidebar to begin adding your eligible non-academic achievements to the CCR today.


What is the Co-curricular Record?

The Co-Curricular Record (CCR) is a program that records volunteer and extra-curricular activities during your time at UCalgary. Through the CCR, you can track eligible experiences and generate a formal record to share with employers. Coupled with your academic transcript, the CCR helps you tell the story of your university experience.

What do students need to know about the CCR?

All UCalgary students are eligible to participate in the Co-Curricular Record. Through this opt-in program, students can apply on an annual basis to have eligible experiences and positions appear on their CCR, and help them to track their extra-curricular development. For further questions about the CCR, feel free to view the FAQ.

What do staff need to know about the CCR?

If you work for a department which offers meaningful student volunteer opportunities and would like to see those roles represented in the CCR database, please refer to our Staff/Validator CCR Information document and email involve@ucalgary.ca with any questions and to get started with the CCR.

How Can I Access the CCR?

The CCR, along with other programs formerly housed under the Involvement Portal, have now moved to Elevate. In addition to the CCR, you can access job boards, advising appointments and experiential learning opportunities using Elevate. For the CCR, please select ‘Leadership and Student Engagement’ on the left sidebar.

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CCR Program Announcements

  1. CCR Deadlines for 2020-2021 and Updates to CCR Hours Policies for 2020-2021

    To support students whose extracurricular activities have been impacted by Covid-19, several changes have been made to the Co-Curricular Record program for the 2020-2021 year, including later CCR deadlines and updates to CCR hours.

    CCR Deadline Updates

    In light of the impacts of COVID-19, CCR deadlines are being updated for the 2020-2021 CCR period to provide students and staff members with additional time to ensure new activities and positions can be added to the CCR database and that students have ample time to request new positions to appear on their records

    • The 2020-2021 CCR year includes May 1, 2020 - June 30, 2021
    • The last day to submit new activity and position requests to CCR database: June 30, 2021
    • The last day for students to add positions to their individual CCR: July 31, 2021
    • The last day for validators to approve positions: August 31, 2021

    CCR Hours Policy Modification for COVID-19

    In light of the coronavirus pandemic, students who have roles that are eligible for CCR recognition but have not accumulated 20 or more hours by the end of the CCR term due to cancelled programs, activities or events, will still be eligible to have the position recorded on their CCR.

    If you would like to add a position to your personal Co-Curricular Record, but have not completed 20 hours or more, here’s what you need to know:

    • You can still add a position to your personal CCR if you haven’t completed 20+ hours, BUT you must add the number of hours you were involved in the position
    • You still need to have completed all of the position/program requirements to add the position to your record!
      • E.g. if you dropped out of a program halfway through, you can’t add the position to your personal CCR
    • Send an email to the program coordinator/validator for your position
      • Make sure they know how many hours you’re reporting with the position, and that this number matches what they have in their own records!
    • If you completed less than 5 hours in your position, you are not encouraged to add the position to your record

    For detailed information on CCR dates, deadlines, policies and procedures and resources, please visit our detailed FAQ document.

  2. Need a Copy of Your Complete CCR Document for a Scholarship or Bursary?

    Submit an Expedited Validation Request!

    Do you need a physical copy of your Co-Curricular Record with all of your positions validated for a scholarship or bursary renewal? Submit an expedited validation request! Follow the steps below:

    • Send an email to involve@ucalgary.ca and include ‘Expedited Validation Request’ in the subject line
    • Mark the email as ‘high importance’
    • Include the following information in your email:
    1. Your name and UCID number
    2. The names of the positions whose validations you would like expedited
    3. The name and contact information of the program coordinator/position contacts for these positions (i.e. your supervisor in the role, etc.)
    4. The reason you need the position validations expedited
    5. The date you need to position validations completed by
    • If the positions you need validated are SU Clubs positions, please cc’ the SU Clubs Coordinator on this email at clubsoff@ucalgary.ca

    Please send these requests as soon as possible, as contacting validators can take some time! The CCR team will do its utmost to accommodate these requests, however it is not

    guaranteed that all position validations can be completed by particular dates.

  1. Updating Your CCR Activity and Position Information

    March 1, 2021

    As part of a program-wide effort to update and standardize activity and position information in the Co-Curricular Record Database, the CCR staff team is requesting that all program coordinators review and update the CCR activity and position information in listed for their programs in the CCR database. If you currently manage a program, initiative, or position that is included in the CCR database please complete these actions:

    1. Search the CCR database for your program/activity and review the information listed for it. This includes the activity description, location, program timing, website, and program contact information.
    2. Review all the positions listed within this activity for accuracy and completeness. This includes the position description(s), start and end dates, time commitments, and position contact information.
    3. Submit an activity update request and position update requests for all your CCR activities and positions.

    If you have multiple positions and/or activities to request updates for you can refresh the forms and resubmit them as many times as needed.

    Once you have submitted these forms a CCR staff member will make these updates and connect with you once the changes are complete, and will let you know if they have any questions. Thank you for helping us update the CCR database!

  1. Updated Activity and Position Description Formatting

    February 22, 2021

    New formatting and content guidelines have been created for activities and positions in the CCR database. These guidelines have been created to help standardize and improve activity and position listings. All new CCR activity and position requests will be required to follow these guidelines to be approved. Coordinators for activities and positions already listed in the CCR database will be contacted throughout 2021 to update activity and position descriptions to reflect these new guidelines and update information.

    Read through the new guidelines in the CCR Activity and Position Description Content Guide.

  1. The 2020-2021 CCR Term is Now Open

    January 25, 2021

    Students can now access the CCR database to add positions to their personal records, and users can now use the New Activity/Position Request form to add new activities and positions to the CCR database (more information below).

    How to Access the Co-Curricular Record

    To access the Co-Curricular Record please follow these steps:

    • Go to careerlink.ucalgary.ca and select the login option that best fits your status as a student or staff member
    • Select ‘Leadership and Student Engagement’ in the black sidebar
    • Click on ‘Co-Curricular Record’ from the drop-down menu
    • From here:
      • Students can access their personal profile, add a position to their record, and edit unvalidated positions;
      • Validators will be able to view and validate students’ position requests.
  2. Adjusted CCR Timeline for 2020-2021 CCR Term

    January 20, 2021

    To account for delays in opening the 2020-21 CCR Term due to technical issues and the recent merge with the CareerLink portal, adjustments have been made to upcoming CCR deadlines. Please read through the following updated deadlines for the Co-Curricular Record program:

    • The 2019-2020 CCR year includes May 1, 2020 - June 30, 2021
    • The last day to submit new activity and position additions to the CCR: June 30, 2021
    • The last day for students to add positions to their individual CCR: July 31, 2021
    • The last day for validators to approve positions: August 31, 2021
  3. The Co-Curricular Record is now on CareerLink

    January 14, 2021

    As a part of a campus-wide project, programs formerly housed under the Involvement Portal, including the Co-Curricular Record, Involvement Advising and the Involvement Catalogue are now housed under the CareerLink portal.

    With this change, there have been some minor changes to the appearance of the CCR. The CCR team is currently updating our How-To Guides and Resources, and will make these updated versions available on the LSE website as soon as possible. For more information, please visit the LSE CCR page, and refer to Extended FAQ page.

  1. CCR New Activity/Position Form Now Open

    December 23, 2020

    The CCR New Activity/Position Form is now open for submissions. If you have a program, activity or position that is eligible for CCR recognition, you can submit a request to add this activity or position to the CCR database. To use the New Activity/Position Request Form:

    • Log into the CareerLink portal
    • Select ‘Co-Curricular Record’ from the ‘Leadership and Student Engagement’ section in the programs sidebar
    • Click on ‘Request a New Position or Activity’ and you will be directed to the request form.

    For support using the New Activity/Position Request Form, check out the New Activity/Position Request Form How-To Guide.

  2. Updated Time Requirements for CCR Positions Impacted by COVID-19

    December 3, 2020

    With the awareness that a large number of programs, events, and other activities have been cancelled or impacted in light of the coronavirus pandemic, students who have roles that are eligible for CCR recognition but have not accumulated 20 or more hours by the end of the CCR term will still be eligible to have the position recorded on their personal CCR.

    Students can submit the number of hours they have been engaged with the position when they apply to have a position appear on their personal CCR through the hour tracking feature. Even if the total number of hours is not equal to or greater than 20 hours, this will not impact their validation. Please note that for positions to appear on your personal record, you need to have completed all position/role requirements.

    Students should send an email to the program coordinator/validator to ensure they are aware of the number of hours you will be reporting, and that this is consistent with their records. For more information on this and other policies updated in light of COVID-19 please visit the CCR FAQ page.

Co-Curricular Record FAQ

The University of Calgary Co-Curricular Record (CCR) is a program that allows students to have their on-campus volunteer and extra-curricular experiences recognized officially on a University of Calgary document. When coupled with your academic transcript, the CCR will provide a holistic view of your overall student experience at the University of Calgary, and will help set you apart from the competition when you graduate. The CCR is hosted on the Elevate portal, and uses a database of extracurricular and co-curricular activities that allows students to add positions they have participated into their personal Co-Curricular Record.

The Co-Curricular Record is hosted through the Elevate portal. To create a personal Co-Curricular Record, students can log into the portal and submit requests to add eligible positions and activities they have participated into their personal record. After submitting a request to have a position appear on their Co-Curricular Record, activity and position validators (UCalgary staff members who coordinate programs included in the CCR database) can view these requests. After viewing a students' request to have an activity appear on their record, the validator can accept or decline the request. 'Accepting' a request means that the position will appear on the students' personal Co-Curricular Record, and 'declining' a request means that this position will not appear on the students' record.

Each year, students can request to add eligible positions to their Co-Curricular Record from the current activity period. Students can choose to download and print their record to help keep track of activities, and to use as a supplement for resumes and applications.

For new activities to be added to the CCR database, they must meet all of the following criteria:

  1. The position must be an on-campus activity or be attached to an on-campus department, club or faculty;
  2. The position must involve a minimum of 20 hours of work or participation* over the CCR year (May 1 – June 30);
  3. The position can be paid, however, the function of the job must involve student development and engagement (e.g. Community Advisors in Residence, Campus Food Bank Coordinators, etc.); and
  4. The position cannot be attached to any form of academic credit.

*In light of the impacts of COVID-19 on student activities, positions already listed in the CCR database do not require 20+ hours of participation to be eligible for recognition on students’ personal Co-Curricular Record. More information is available below.

No, the CCR is not mandatory for any student nor is it a requirement to graduate. However, it is an incredibly useful supplement to have upon graduation.

  • Provides you with a university validated and accredited record of your extra-curricular involvement while at the University of Calgary;
  • Provides you a platform to express your skills and abilities, especially in pursuing volunteer/job opportunities and further education;
  • Gives you a tangible tool to allow you to critically reflect on learning that occurred through your involvements; and
  • To provide a comprehensive database of on-campus engagement opportunities so that you can search for further involvements.

Policies, Dates and Deadlines

In light of the impacts of COVID-19, CCR deadlines are being updated for the 2020-2021 CCR period to provide students and staff members with additional time to ensure new activities and positions can be added to the CCR database and that students have ample time to request new positions to appear on their records

  • The 2020-2021 CCR year includes May 1, 2020 - June 30, 2021
  • The last day to submit new activity and position requests to CCR database: June 30, 2021
  • The last day for students to add positions to their individual CCR: July 31, 2021
  • The last day for validators to approve positions: August 31, 2021

Requests for new positions to be added to the CCR need to be submitted through the online form by June 30, 2021.

The Co-Curricular Record has an annual timeline based on UCalgary's academic calendar. Annually, the CCR year begins in May, and ends in June the following year (e.g. May 2019-June 2020).

The final deadline for all position validations from the 2020-2021 academic year to be completed is August 31, 2021.

In light of the coronavirus pandemic, students who have roles that are eligible for CCR recognition but have not accumulated 20 or more hours by the end of the CCR term due to cancelled programs, activities or events, will still be eligible to have the position recorded on their CCR.

Students can submit the number of hours they have been engaged with the position when they apply to have a position appear on their personal CCR through the hour tracking feature. Even if the total number of hours is not equal to or greater than 20 hours, this will not impact their validation. Please note that for positions to appear on your personal record, you need to have completed all position/role requirements . Please ensure you send an email to the program coordinator/validator to ensure they are aware of the number of hours you will be reporting and are consistent with their records. It is strongly recommended that students only submit position requests if they have completed at least 5 hours in a position.

For detailed information on CCR dates, deadlines, policies and procedures and resources, please visit our detailed FAQ document.

Activities and Positions

Activities are categories that will have several positions within them that you can add to your record. For example "Club X" would be an activity with several positions, such as "President" and "Vice-President." You would then add the position you participated in to your record.

For new activities to be approved on the CCR, they must meet the following criteria:

  1. The position must be an on-campus activity or be attached to an on-campus department, club or faculty;
  2. Students must complete a minimum of 20 hours over the CCR year (May 1 – June 30);
  3. The position can be paid, however, the function of the job must be focused on student engagement work (ex. Community Advisors in residence); and
  4. The position cannot be attached to any form of academic credit.

A wide variety of activities and tasks are eligible for students to include when counting/logging hours for a CCR position. Some examples include, but are not limited to:

  • Completing role-related tasks and work
  • Answering role-related emails
  • Attending events on behalf of your program/organization
  • Attending planning/executive meetings
  • Organization/team bonding activities
  • Meeting with position supervisors
  • Engaging in reflection activities for your role/position
  • Volunteering with your club/organization
  • Facilitating events or workshops
  • Engaging in professional development activities that will benefit your role/position

Almost any activity that students engage in that is related to a role/position is eligible to be included in their CCR hours. Activities that are not eligible to be added to students’ CCR hours include:

  • Social events or activities that are not related to your role, position or organization
  • Attending classes or completing coursework
  • Activities that have already been included in the hours you have logged for another position in the CCR (e.g. attending an event and including that time in three separate CCR positions)

If you have any questions about what is eligible to be included in students’ CCR hours, please email involve@ucalgary.ca.

No – they must manually add each eligible activity to their personal Co-Curricular Record!

No. All new positions, programs and activities are only added to the CCR database by request. If an activity or position has appeared in the CCR database in previous years it will still be included in the database for the current CCR period automatically.

Co-Curricular Record Features

Yes! Hour tracking for positions is now a feature of the Co-Curricular Record.

Students are asked to choose learning outcomes (or achievement statements) as they add positions to their CCR. These outcomes are specific to what a student has learned as a result of their involvement. They are beneficial and unique as they provide insight to each position, transferable skills and a source of great information while preparing for job interview.

'Validators' are University of Calgary staff members who process students' requests to have positions appear on their personal Co-Curricular Records. Validators are given the appropriate account permissions to be able to view and process the requests made by students to have a particular position or activity appear on their personal Co-Curricular Record. Validators are typically staff members that manage programs recognized on the Co-Curricular Record, or work closely with the program and are able to access records to confirm students' involvement with the program.

 

How do you get this updated? Please email involve@ucalgary.ca – a member of our team will connect with the program coordinators to ensure the validator information for the activity or position in question is still accurate.

Using the Co-Curricular Record – Student FAQ's

For more detailed instructions and tutorials on how to use the Co-Curricular Record, download the full CCR Student How-To Guide.

Go to elevate.ucalgary.ca and click the "login" button at the top of the screen. Log in using your UCID/IT account and a new account will be created for you.

  1. Once you have logged in to elevate.ucalgary.ca, click "Leadership and Student" on the left-hand side tab, and select ‘Co-Curricular Record’ from the drop-down menu; and
  2. Click the blue ‘…' button on the bottom right side of your screen and select 'Print my Co-Curricular Record' to download a printable PDF version of your record.
  1. Once you have logged in to elevate.ucalgary.ca, click "Leadership and Student" on the left-hand side tab, and select ‘Co-Curricular Record’ from the drop-down menu; and
  2. This will direct you to a new page with an overview of your activities and positions that have already been recorded in the CCR.
  3. Click the ‘Add a Position to my Record’ button
  4. You will be directed to a new page. From there you will be able to search for positions currently in the database, either by using the quick look-up bar, or using the selection boxes to find the activity and position you are looking for.
  5. When you select the activity the position is listed under, a 'Positions Found' section will appear at the bottom of the page. Find the position you would like to add to your record and click 'Add to record', or 'View position' if you would like to double-check that it looks correct: if you choose this option, you will be directed to a new page with the position details and a button that allows you to add the position to your record.
  6. You will be prompted to select "achievements" (please select 5-10, quality is better than quantity in this case); and
  7. Once you hit "save" you are done, and it will then go to the Validator for review

What do you do? Please email involve@ucalgary.ca with your name, UCID, and the position that you accidentally submitted a request for.

Once the hours associated with a CCR position have been approved, these hours will be displayed alongside the position in your CCR profile, and will be added to the total number of hours included with your CCR profile. Currently, position hours are not displayed on the downloadable CCR document.

To create a new activity or position within the Co-Curricular Record database, you can use the online 'New Activity/Position Request Form'. To access this form, go to CareerLink.ucalgary.ca and log in using your CareerLink account credentials (for students, your UCID/IT account), and select 'Co-Curricular Record' from the drop-down menu under ‘Leadership and Student Engagement’ in the black sidebar. You will see another item in the drop-down menu under ‘Co-Curricular Record’ in the black sidebar called 'Request a New Position or Activity'; click on this tab and it will take you to the new position/activity request form.

Please do not use this form to request a position be added to your personal Co-Curricular Record. This form is only used to request new activities or positions be added to the CCR database.

For detailed instructions on accessing and using this form, please download the CCR How-To Guide. 

Using the Co-Curricular Record – Staff & Validator FAQ's

A Co-Curricular Record Validator is a UCalgary staff member who processes students' requests to have a specific position appear on their personal Co-Curricular Record. A validator is a staff member who is associated with a CCR-eligible program or activity, for example a program coordinator, department head, volunteer supervisor, etc.

This staff member has an account added to Elevate and is given appropriate account permissions to be able to view the students' requests to have specific positions appear on their personal records. A validator may be directly involved with facilitating and coordinating the program (for example, a volunteer coordinator who directly oversees volunteer activities and communicates with participants), or may be a staff member who works more indirectly with a program and is provided with information on participants from another staff member/program coordinator. For example, a department head or coordinator could act as a CCR validator even if they were not direct supervisors of a program, as long as they are provided with the appropriate validation information from a program manager. 

CCR validators are responsible for ensuring that accurate records of student involvement are kept for CCR position validation. Information retained should include the names, UCID numbers, UCalgary email addresses, and positions of participants, along with the amount of time the student has been involved in their position if they would like to use the hour-tracking feature of the CCR. 

Go to Elevate and log in using your account credentials. If you are a UCalgary staff member and do not already have an Elevate account, please email Clare Hickie, Program Assistant Student Engagement at clhickie@ucalgary.ca and cc’ involve@ucalgary.ca and request a UCalgary Staff account be created for you in Elevate. Once you have an account, log in via the ‘UCalgary Staff’ login page, and click on ‘Co-Curricular Record’ under the ‘Leadership and Student Engagement’ tab in the black sidebar.

Once you have an Elevate account, email involve@ucalgary.ca and let us know what activity you would like to be added to as a validator to, and how you are connected to the program/activity. A member of our team will provide you with the necessary account permissions and assign you to the activity.

  1. Once you have logged in to Elevate click on the “Leadership and Student Engagement” tab in the black sidebar, and select "Co-Curricular Record" from the drop-down menu.
  2. This will take you to your Co-Curricular Record dashboard.From here, you will be able to see a list of the activities that you are a validator for, and tabs that include information on which requests are currently pending, have been approved, or have been declined.
  3. To approve or decline students' requests to have positions appear on their records, use the 'Pending' tab to look through the current requests to validate.
  4. Select the students whose activities you would like to validate using the checkbox in the left-hand corner of the chart, and choose from 'Approve Selected', 'Decline Selected', and 'Decline with Email'.

If you have multiple roles on your account (e.g. student, employer, CCR validator), click on the ‘Switch Roles’ button at the top of your CCR profile page and select ‘Validator’: this will allow you to see the CCR activities and positions you are listed as a validator for, and any pending position validation requests.

For detailed step-by-step instructions on validating students' position requests, please read the CCR Validator How-To Guide.

To determine if you should 'Approve' or 'Decline' a student request to have a position appear on their record, please look through your program/organization's records to confirm that the number of hours they have submitted, the learning outcomes/accomplishments, and position name all match the students' requests. If the student is unknown to you or the program manager, and/or did not complete the position or program requirements, you may decline the students’ position validation request.

Please contact involve@ucalgary.ca for any other questions, concerns, or inquiries that you may have!