Event COVID-19 Communications

There are three communications required to be disseminated for events taking place during COVID-19.


A) ON THE WEBSITE ADVERTISING THE EVENT:  The following communication is to be displayed on any UCalgary website where the event is advertised.

  1. All attendees must be pre-registered.
  2. If you or anyone in your household has a fever, cough, sore throat, runny nose or shortness of breath, or is a close contact of a person who tested positive for COVID-19, please do not attend the event. 
  3. Masks: For the safety of our campus community, UCalgary students, faculty, staff, as well as visitors to campus, will be required to wear non-medical masks in indoor public spaces at all Calgary campuses beginning Aug. 1. This decision was made to align with the COVID-19 City of Calgary Mask Bylaw and applies to all UCalgary facilities. Masks are required to be worn in all UCalgary indoor public areas such as hallways, washrooms, and elevators. In classrooms/event spaces, individuals can remove the mask once seated, and as long as they maintain a two-metre distance from others. Exceptions to mask use in indoor public spaces on campus are the same as those outlined in the City bylaw. The university’s protocols for public spaces reflect the guidelines of the Province and the City, and are subject to change as the fluid COVID-19 situation evolves. Please follow the UCalgary  mask FAQ page for the latest information.  Please note that event participants are required to provide their own masks. 
  4. Please bring into the event space only the necessities. (For example small purse/bag, keys, water bottle, etc.). There will be no coat check or storage available at the event so anything you bring in must be kept with you.
  5. There will be no water fountains available during the event as per Alberta Health Services guidelines, so please ensure you bring your own water bottle or drinking container.
     

B) EMAIL TO REGISTERED ATTENDEES PRIOR TO THE EVENT:  The following communication is required to be emailed to registered participants to remind them of the current requirements when attending a UCalgary function or event taking place on UCalgary campuses.

Thank you for your interest in attending an event at the University of Calgary. We wanted to provide some guidelines to help you navigate event logistics. We hope this information will help you understand what to expect and be prepared prior to arriving. If you should have any questions beyond what is provided in this email, please reach out to the event organizer.

Although the University of Calgary has put in place measures to reduce the spread of COVID-19, it cannot guarantee that any individual attending University events, whether on-campus or off-campus, will not be exposed to COVID-19.  Attending events could increase the risk of contracting COVID-19.

If you are considering attending an event hosted by or located at the University of Calgary, please review these guidelines:

  1. All attendees must be pre-registered.
  2. If you or anyone in your household has a fever, cough, sore throat, runny nose or shortness of breath, or is a close contact of a person who tested positive for COVID-19, please do not attend the event.  <Event Organizer, if you are offering a virtual option, please indicate here>.
  3. Please wash your hands or clean them with hand sanitizer before and after you attend the event.
  4. Keep at least 2 metres (about the length of a hockey stick) between you and others at the event.  If you are too close to someone who coughs or sneezes, you risk breathing in tiny droplets that could contain the COVID-19 virus
  5. Masks: For the safety of our campus community, UCalgary students, faculty, staff, as well as visitors to campus, will be required to wear non-medical masks in indoor public spaces at all Calgary campuses beginning Aug. 1. This decision was made to align with the COVID-19 City of Calgary Mask Bylaw and applies to all UCalgary facilities. Masks are required to be worn in all UCalgary indoor public areas such as hallways, washrooms, and elevators. In classrooms/event spaces, individuals can remove the mask once seated, and as long as they maintain a two-metre distance from others. Exceptions to mask use in indoor public spaces on campus are the same as those outlined in the City bylaw. The university’s protocols for public spaces reflect the guidelines of the Province and the City, and are subject to change as the fluid COVID-19 situation evolves. Please follow the UCalgary  mask FAQ page for the latest information.  Please note that event participants are required to provide their own masks. 
  6. Where rooms have multiple doors, they will be marked entry and exit.  Please follow the posted instructions as it will help to keep everyone appropriately distanced.
  7. Please bring into the event space only the necessities. (For example small purse/bag, keys, water bottle, etc.). There will be no coat check or storage available at the event so anything you bring in must be kept with you.
  8. There will be no water fountains available during the event as per Alberta Health Services guidelines, so please ensure you bring your own water bottle or drinking container. As catering options may be limited, consider bringing a snack if needed.

Help us support a healthy relaunch by following public health measures, practicing physical distancing and good hygiene, and continuing to act responsibly.  Thank you for your cooperation and we look forward to seeing you at our event.
 

C) AT THE VENUE:  SPEAKER ANNOUNCEMENT AT THE BEGINNING OF THE EVENT:

The following communication must announced at the beginning of a UCalgary function or events taking place on UCalgary campuses.

Welcome and may I please have your attention for a few moments.

Before we begin the event today we want to run through a few important housekeeping items.

  1. The washrooms are located < insert location here >. 
  2. Due to COVID-19, we want to ensure we run through a few health guidelines with you.

    a) There will be no water fountains available during the event as per Alberta Health Services guidelines.

    b) Ensure you use hand sanitizer or wash your hands with soap and water frequently.  Hand sanitizer is located at <point to or describe locations>.

    c) Maintain physical distancing of 2 meters (or the length of a hockey stick) from other individuals at all times.

    d) If you need to cough or sneeze, please do so into your elbow or arm.

    e) Where rooms have multiple doors, they will be marked entry and exit.  Please follow the posted instructions as it will help to keep everyone appropriately distanced.

    f) If you start to feel unwell for any reason, no matter how minor the symptoms, please put on a mask if you have one.  Immediately advise an event organizer and then head home for the health and safety of those in attendance.

    g) <If catering is part of the event, please describe the process here>.
     
  3. In the event of an emergency:
     
    1. Please stay calm. 
    2. At this time, take a moment and find the closest emergency exit. They are located < insert location of emergency exits >. 
    3. The event staff and/or authorized personnel will assist and direct you. 
    4. Proceed to the exits as directed and continue to <insert muster point >.  Stay 2 metres apart if at all possible. 
    5. Please do not use the elevator. If you need assistance, please let a staff member know.
       
  4. The University of Calgary is located on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (including the Siksika, Piikuni, Kainai First Nations), the Tsuut’ina, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Wesley First Nations).  The City of Calgary is also home to Metis Nation of Alberta, Region III.