Main campus secured and new building hours of operation
Buildings on main campus have been transitioned to electronic or key access only. Faculty and staff who normally can access our buildings with their Unicard or issued keys can still do so. Building access on most campuses is now: 9 a.m. to 4 p.m. Regular hours will continue at the Cumming School of Medicine Foothills campus.
The Kinesiology building on main campus will be closed effective today until further notice. The Sport Medicine Centre will remain open and will be accessible through the external entrance only.
What's open and closed:
Additionally, the Taylor Family Digital Library and vendors on campus, including vendors in MacEwan Student Centre and Yamnuska Hall, are now closed. The Landing will remain open for students in residence. Check here for opportunities to access library support remotely
MacEwan Student Centre (Mac Hall) and the Students’ Union office are closed, but SU staff are available remotely to answer questions about services and advocacy issues. Please see their website for updates.
As part of UCalgary’s continuing efforts to minimize the spread of COVID-19, the field research stations operated by the Biogeoscience Institute will suspend activities and visitors until June 30, 2020. The change affects two field stations: Barrier Lake Station, located in the Kananaskis Valley, and the R.B. Miller Station, located in Sheep River Provincial Park.
Payroll deductions for faculty and staff parking permits on main campus and Spy Hill will be suspended, effective April 1. The suspension will remain in effect for all full or partial months until the work from home direction is rescinded. There will be no partial refunds processed for March.
All UCalgary parking lots on main campus and Spy Hill will be complimentary effective Tuesday, March 24, 2020. Complimentary parking will remain in effect until the date that the work from home direction is rescinded. Read more
All events cancelled
All planned, in-person university events on our campuses are cancelled immediately. Until further notice, the scheduling of future campus events is on hold.
Recreation facilities closed
Effective immediately, all current Active Living and Outdoor Centre programs have been cancelled and all our recreation facilities at the University of Calgary campus are now closed. This measure was taken to ensure the safety and health of the campus and Calgary community, including those who take our programs.
Cases on campus:
On March 21, the University of Calgary was made aware that an individual associated with the Haskayne School of Business and on our Spy Hill campus have tested positive for COVID-19 (coronavirus). These cases, in conjunction with the cases announced on March 20, trigger increased preventative measures.
Decision on summer camps in late-May
The university continues to monitor the evolving COVID-19 situation and the global response. We are considering various scenarios as we review our operations and carefully examine the potential impact on our programs and the safety of our community. The university will make a decision at the end of May on whether we can go forward with our summer camps for 2020. Read more about Active Living’s response to the pandemic and its impact on our facilities and programs.
Faculty and staff updates
Working from home:
Effective Sunday, March 22 all faculty and staff who can perform their work from home should do so, until further notice. Only those that are performing functions that require them to be on site should work on campus.
Need IT help? How to use Office365, map to a network, use VPN/MFA from home etc.
Improve Your Ergonomic Approach at home. Learn more.
Employees who require their desktop computing equipment at home are required to complete the IT Equipment Agreement.
Online Meeting Tools: The two online meeting tools that may be utilized for UCalgary activities are Microsoft Teams and Zoom. Learn more. (updated April 28)
Working on campus
As was shared earlier with the campus community, we remind everyone that only those who need to be on campus should be on campus. If your studies or work require you to come to campus in person, please practice the social distancing guidelines recommended by the Government of Alberta, such as: Keep at least six feet (the length of a bicycle) from others. Avoid overcrowding in elevators or other enclosed spaces. Wash or sanitize your hands after touching communal surfaces.
We also ask that you take safety precautions that reflect how quiet campus is right now. If you have to come to campus in person, please let somebody know where you’ll be and how long you’ll be there, or come with a (six-foot-away-from-you) buddy. Please don’t be surprised if a member of our Campus Security approaches you to see if you’re OK. Your safety is important to us.
New Temporary Employment Guidelines
Most UCalgary employees have successfully transitioned to remote work during the COVID-19 pandemic. The university is committed to supporting staff during these times, and leaders are working to identify special projects and other opportunities to reassign or redeploy employees who are unable perform their usual duties remotely.
In cases where solutions cannot be identified to replace diminished or lacking productive work, temporary layoffs or FTE reduction may be implemented. A letter of agreement between the Alberta Union of Provincial Employees and the University of Calgary has been finalized to address temporary layoffs and reduction in hours of work in response to the COVID-19 pandemic. Learn more.
New policy for Approvals and Signatures During COVID-19 Pandemic
The University of Calgary has implemented a process effective today for alternate methods of obtaining approvals and signatures. The new measures are necessary because of the special working environment caused by the COVID-19 pandemic and its impact on our operations. The operating standard applies to employees of the university whose role requires them to approve or sign internal or external documents. Read more.
Increased support for online teaching and learning
The Taylor Institute for Teaching and Learning has launched a resource website to support online experiential learning in the spring/summer terms and ensure rich learning experiences in the absence of face-to-face interaction. The new website provides tips, advice and resources to help with intentional design and assessment that can facilitate some of the knowledge and skill development that would normally occur in-person.
Staff at the Taylor Institute (TI) are also available to support academic staff preparing for teaching online this spring and summer. Topics are wide-ranging, including how to put content online, structuring an online discussion, setting up D2L assignments and the grades tool for student assignment submissions, using Zoom, and more. Information on upcoming sessions can be found here.
The TI is also recruiting graduate students as learning technology production coaches to support academic staff teaching this spring and summer. For more information on these positions, please visit Career Services via CareerLink (posting 65305).
Learning technology coaches
The Taylor Institute for Teaching and Learning has launched the Learning Technology Coaches program. Learning technology coaches will support course instructors with the adoption and use of learning technologies throughout the spring and summer terms.
Ten graduate student coaches with exceptional educational and technical experience were hired over the past week and are now available for consultation. Course instructors can request support directly through this form.
Mail on campus
- All deliveries of equipment/research materials will continue as long as a delivery location remains open. If a delivery location is closed, please contact Integrated Service Centre at firstname.lastname@example.org or by phoning 403-220-8800 to advise of an alternate location to deliver items.
- As of today, all deliveries to Foothills campus are continuing as normal and Bio Sciences/Chemistry/Geology deliveries have been streamlined to Chemistry.
- Finance and Development, including OVC, will receive mail every Friday to ensure year-end requirements are met (i.e. cheques are delivered as needed).
- The Registrar’s office will receive mail every day.
- All other areas on campus will have mail delivery suspended, pending notification that the area is open and mail delivery is required. If your area requires mail delivery once or twice per week, or where you need to advise about an alternate delivery location, please contact Integrated Service Centre at email@example.com or by phoning 403-220-8800.
Zoom security update and guidelines
New Zoom Standard Practice Guidelines help instructors and students develop and maintain a positive online learning environment. As part of these guidelines, passwords will be required by default for all new online and remote teaching and learning sessions. Information on setting passwords and more is available here
Resources for students
Our Student Success Centre has launched a range of creative resources that offer students webinars, workshops, tips, and one-on-one help to get the most out of their online learning as well as help with specific challenges they may be facing. The resource page includes information on how to get started, strategies for learning online, staying motivated, reading, taking notes and participating in online lectures, completing online assignments, and more.
Final grades: Winter 2020 term
UCalgary has made the decision to offer students the choice, for each course they complete in the Winter 2020 term, to either accept their final course grade or opt for Completed Requirements (CR)/Fail (F). Students will make this choice after they complete their Winter 2020 courses and receive their final grades. Learn more. A FAQ about the CR/F option has been posted online.
The spring Calgary Convocation ceremony, and the Indigenous Graduation Pow-wow have been postponed until the Fall of 2020. More information about alternate arrangements will be made available by early May. Read Chancellor Deborah Yedlin’s full message. Read an FAQ for students
More spring/summer course and section offerings for students
UCalgary students now have access to more than 100 additional course/section offerings for the spring/summer terms. These new additions will provide more students with the opportunity to continue progressing through their programs during these terms. Enrolment in these terms has increased by 16 per cent since the beginning of April.
As communicated earlier, the spring/summer terms will be delivered online.
Update to UPass and Campus Recreation spring/summer term fees
Students enrolled in spring and summer classes will not be charged UPass and Campus Recreation fees, as these services will not be available.
For undergraduate students, general fees for this year’s spring/summer term will be assessed using the online/distance rates (provided in the general fees chart in the Academic Calendar), which do not include the UPass or Campus Recreation fee. For graduate students, the UPass and Campus Recreation fees will not be assessed for the spring/summer term.
Final course grade decision for spring and summer terms
The regular grading system will be followed for the spring and summer terms. For most courses this will mean a letter grade. Only courses that indicate “not included in GPA” in the academic calendar will use CR/F grade.
The benefits to students of moving back to the regular grading system played a significant role in the decision. Since CR/F options are not counted in students’ GPA calculation, this affects a students’ chance of improving their GPA. Additionally, too many CR/F grades could lead to challenges with future academic progression or prerequisite requirements as well as applications for scholarships, graduate or professional school programs.
Fall 2020 international study, research and work programs
We continue to monitor the evolving COVID-19 situation as we evaluate programs that will be offered in the upcoming months. We have not yet made any decisions regarding undergraduate and graduate student travel for Fall 2020 international study, research and work programs and would like to strongly advise students to refrain from making any payments for these programs or related travel at this point that are not 100% reimbursable. This includes payments for airfare, housing and student visa fees.
The University of Calgary will not reimburse any costs that are committed by students for these programs prior to a formal communication on the status of the programs. Please continue to check your emails, consult with your program co-ordinator and visit the COVID-19 response website for updates on international study programs.
Travel anywhere outside of Canada suspended until September 2020
UCalgary has suspended all travel anywhere outside of Canada until September 2020, and is asking students, faculty, staff and visitors returning from travel outside of Canada to self-isolate away from campus until they have been back in Canada and symptom free for 14 days.
All UCalgary students and non-academic staff in Europe are required to leave their exchange placement, internship, research or other program abroad. We strongly encourage academic staff to leave as well. Canadians should return to Canada. International students should follow the guidance of their home countries. If you are an international student currently outside Canada and have questions about what to do, you can email UCalgary at firstname.lastname@example.org.
As the situation changes, up-to-date travel information for UCalgary is available on the Risk website.
Anyone planning for future travel on UCalgary business is encouraged to complete a travel registration form well in advance of travel dates so you can be advised immediately if you may be impacted by further UCalgary travel restrictions.
All travellers should be aware that the situation continues to change rapidly ensure your travel plans are flexible, purchase travel insurance with COVID-19 cancellation coverage, and avoid non-refundable bookings, if possible.
Self-isolation for returning travellers
Anyone returning from travel from anywhere outside of Canada should self-isolate away from campus until they have been back in Canada and symptom free for 14 days.
Those affected are asked to contact their supervisor, manager, instructor or other relevant contacts as soon as possible to arrange to self-isolate. People self-isolating without any symptoms, should expect to work or study at home for 14 days. Employees will continue to receive pay and benefits without interruption. Individuals who are symptom free after the 14-day isolation are welcome to come back to campus. Medical documentation is not required — nor should be requested — to return to campus.
Self-isolation means avoiding situations where you could infect other people. The following is important advice from AHS about self isolation:
- Avoid all situations where you may come in contact with others, such as social gatherings, work, school/university, child care, athletic events, faith-based gatherings, healthcare facilities, grocery stores, restaurants, common eating areas like the Dining Centre or food courts, shopping malls, communal laundry, and any public gatherings.
- When possible, avoid public transportation including buses, taxis, or ride sharing.
- As much as possible, you should limit your contact with people and avoid having visitors to your home. It is okay for friends, family or delivery drivers to drop off food or other things you may need. You can also use delivery or pick up services for errands such as grocery shopping.
- If you need to leave your home for an urgent errand, you can further reduce risk of spread by wearing a surgical mask while you are out.
Working at home guidelines updated
April 3, 2020
Decision to postpone spring UCalgary Convocation
March 25, 2020
Parking and Transportation services during the COVID-19 outbreak
March 23, 2020
Final grades for the Winter 2020 term
Marc 22, 2020
Additional individuals associated with University of Calgary test positive for COVID-19, only those required to be on site should be on campus
March 21, 2020
Individuals associated with UCalgary test positive for COVID-19
March 20, 2021
Campus cleaning update and disinfecting tips for staff regarding COVID-19
March 17, 2020
Support for working at home
March 16, 2020
Individual associated with UCalgary tests positive for COVID-19
March 16, 2020
Monitoring continues, plans for alternate forms of course delivery will move ahead starting Monday, March 16
March 14, 2020
Important COVID-19 update: University will remain open, classes will resume Monday via remote learning
March 13, 2020
University open, class temporarily suspended for the day on Friday, March 13
March 13, 2020
Women's volleyball nationals cancelled
March 12, 2020
Time for all UCalgary students and staff in Europe to come home due to COVID-19 concerns
March 12, 2020
More locations added to the list of suspended travel to regions impacted by COVID-19
March 12, 2020
COVID-19 update for UCalgary community
March 11, 2020
UCalgary has suspended all travel to several countries and areas impacted by COVID-19
Feb. 28, 2020
UCalgary encourages department purchasers to plan for possible supply shortage issues from China
Feb. 12, 2020
Letter from Alberta's Chief Medical Officer of Health
Feb. 6, 2020
UCalgary monitoring coronavirus developments daily
Feb. 6, 2020
UCalgary temporarily suspends university-related travel to China
Jan. 30, 2020
Jan. 24, 2020