The general regulations apply to all graduate students. Regulations specific to particular degree programs are outlined under the heading "Degree Regulations".

Notices of any changes in regulations are available from the program office.

It is the student's responsibility to be familiar with the regulations and deadlines of the Faculty of Graduate Studies as stated herein, in the Faculty of Graduate Studies Handbook of Supervision and Examination, in the Graduate Student Appointments Schedule and, for thesis-based students, in the Thesis Guidelines (http://www.grad.ucalgary.ca/policies).

Notes:

Students are advised to consult with their Graduate Coordinator and Graduate Program Administrator regarding all aspects of their graduate programs.

All graduate students registering or re-registering must have contacted their supervisors and programs to discuss their programs within the first two weeks of their annual registration month.

All graduate courses listed in this Calendar are tentative and subject to the availability of instructors and student interest and in some instances are only offered in alternate years. Students should consult a current timetable before registering.

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There is potential for conflict of interest when a student's relationship with a supervisor, or with others who are in a position to influence academic decisions, is more than a strictly academic one. There may also be a conflict of interest with implications for a student's program when a student is at the same time a Board appointee or in a support staff position.

IN ANY CASE WHERE CONFLICT OF INTEREST IS POSSIBLE, THE DEAN OF GRADUATE STUDIES MUST BE NOTIFIED IN WRITING.

Specific measures may be taken to address specific situations; for instance, there may be special requirements for the composition and procedures of examining committees.

Graduate students are admitted to the Faculty in one of the following categories:

Regular

A student may be admitted to a program leading to a Master's or doctoral degree as a regular graduate student, provided admission qualifications are met.

Interdisciplinary Degree Program: A student wishing to pursue a thesis-based degree in an area not sufficiently represented by one graduate program may be admitted both to a home program and a conjoint graduate program in an interdisciplinary degree program. The student should complete the appropriate application form and submit it with the application fee, and official transcripts and letters of reference to the intended home graduate program. The prospective home program will liaise with the conjoint program. Contact the prospective home graduate program for further details.

Special Case Graduate Admission is used when resources are available to admit a student to undertake graduate studies, but no formal program exists. Check http://www.grad.ucalgary.ca/policies and contact the relevant graduate program for details.

Qualifying

A student who meets the qualifications for admission, but who lacks the necessary background in a chosen area of specialization for a particular graduate program, may be admitted as a qualifying graduate student.

A qualifying graduate student must be a full-time registrant in either a Master's or a doctoral degree program.

Qualifying status will not be granted for a period exceeding one year. Upon satisfactory completion of a qualifying year, the student may be transferred to regular student status.

Because a qualifying student is required to take more courses in a degree program than a regular graduate student, a qualifying student in a thesis-based program will be assessed an extra year of full program fees. A qualifying student in a course-based program will pay tuition fees for the extra courses he or she is required to take on a per-course basis. Tuition fees paid for courses taken during the qualifying year will not count toward the tuition fee for the degree program.

For further information about the admission process for a qualifying student, see the section "Offer of Admission."

Visiting

A student who is registered in a graduate degree program at another university that does not have an exchange agreement with the University of Calgary, and who wishes to engage in coursework and/or research at the graduate level at the University of Calgary for credit at the home university, may be admitted as a visiting graduate student. A visiting student must submit a Visiting Student Application form and pay the application fee. Visiting students apply to specific graduate programs, and the files are forwarded to the Faculty of Graduate Studies in the normal way. Visiting students pay all applicable general and tuition fees. Visiting students are normally permitted to spend a maximum of one year at the University of Calgary. It should be noted that admission as a visiting student does not guarantee later admission to a graduate program at the University of Calgary.

Exchange

General

The University of Calgary has reciprocal exchange agreements with other institutions. Graduate students from these institutions may engage in course or research work at the University of Calgary for credit at the home institution.

An exchange student must submit the appropriate application/approval form (http://www.grad.ucalgary.ca/forms).

An exchange student pays tuition fees at the home institution when this is written into the specific exchange agreement, and applicable general fees at the University of Calgary.

If there is no reciprocal fee agreement, the exchange student pays applicable tuition and general fees at the University of Calgary.

Exchange student status does not guarantee admission to graduate programs at the University of Calgary. An exchange student who wishes to apply to a graduate program at the University of Calgary must do so in the usual manner. No fee credit will be given for work done as an exchange student.

The Western Deans' Agreement covers graduate students from the following universities:

Athabasca University

Brandon University

Simon Fraser University

University of Alberta

University of British Columbia

University of Calgary

University of Lethbridge

University of Manitoba

University of Northern British Columbia

University of Regina

University of Saskatchewan

University of Victoria

A graduate student registered in the Faculty of Graduate Studies at one university may apply for student status at a university listed above by completing the appropriate application that requires the approval of the graduate coordinator, and the Faculty of Graduate Studies at both the student's home and host universities. Applications should be received in the Faculty of Graduate Studies at the host institution three months before the beginning of the term at the University of Calgary.

The student pays tuition and general fees at the home university and applicable general fees at the host institution.

The student is responsible for arranging for an official transcript to be sent from the host institution to the home institution when the course(s) has been completed.

Each home institution has regulations regarding the maximum number of transfer credits permitted.

Further information is available at http://www.grad.ucalgary.ca/policies/westerndean.

Canadian Graduate Student Research Mobility Agreement

The Canadian Graduate Student Mobility Agreement, initiated by the Canadian Association of Graduate Schools (CAGS), encourages graduate student mobility within Canada in order to foster the exchange of ideas, specialized training, research collaboration, and interdisciplinarity. Graduate students, who must be registered full-time and paying fees at a participating home university, may register as "visiting graduate research students" at another participating university. No tuition fees will be charged to visiting graduate research students, provided they are not taking courses at the host institution. Incidental fees may be charged. A faculty member at the host institution must agree to supervise and take responsibility for the visiting graduate research student during his/her stay. It is recognized that it is the responsibility of the visiting student to find a supervisor at the host institution.

For further information, see the Faculty of Graduate Studies website.

Qualifications for Admission

Applicants must hold or obtain the following minimum qualifications before the Faculty will give consideration to admission:

1. A University of Calgary four-year baccalaureate degree or an equivalent degree from a recognized institution. Degrees and grades from foreign institutions are evaluated for their equivalency to those of the University of Calgary.

An admission grade point average of 3.00 or higher (on the University of Calgary four-point system) is required. This is based on the last two years of the undergraduate degree consisting of a minimum of 10 full-course equivalents. Note: Individual graduate programs may require a higher admission grade point average.

Appropriate course content for the graduate program applied for, and adequate senior level courses to ensure preparation for graduate work is taken into consideration. Any previous graduate work is also considered.

Note: In exceptional circumstances, individuals who do not meet formal academic requirements but who have significant life achievements may be considered for admission to some graduate programs. The candidate must provide the relevant graduate program with evidence demonstrating a potential to undertake successfully the proposed program of studies. Such candidates are advised to make early contact with the graduate program. In all such cases, the decision whether or not to admit rests with the Dean of the Faculty of Graduate Studies.

2. Proficiency in the English language is essential for the pursuit and successful completion of graduate programs at the University of Calgary. Prior to admission to the Faculty of Graduate Studies, an applicant whose primary language is not English may fulfill the English language proficiency requirement in one of the following ways:

· By writing the Test of English as a Foreign Language (TOEFL) and obtaining a score of at least 550 (written test) or 213 (computer-based test) or 80 (internet-based test)¹. Applications may be obtained from TOEFL Services, P.O. Box 6154, Princeton, NJ 08541-6154 USA. Applicants who wish to take the computer-based TOEFL test may schedule an appointment by calling the Sylvan Candidate Services Call Centre at 1-800-468-6335. When requesting that official test results are forwarded to the University of Calgary, indicate the institution code 0813 and the code appropriate to the graduate program, as listed in the TOEFL bulletin of information.

· By writing the International English Language Testing System (IELTS) and obtaining a minimum score of 7.0. IELTS materials can be obtained from IELTS Publications, UCLES, 1 Hills Road, Cambridge CB1 2EU, UK.

· By successful completion of Level III of the Learning English for Academic Purposes (LEAP) program. For information, see http://www.educ1.ucalgary.ca/leap or contact Learning English for Academic Purposes, University of Calgary, 2500 University Drive NW, Calgary, Alberta, Canada T2N 1N4. Telephone (403) 220-3485; fax (403) 220-0171; e-mail leap@ucalgary.ca.

· The department or graduate program may waive the English proficiency-testing requirement in certain circumstances, such as the possession of a baccalaureate degree or its academic equivalent from a recognized institution in which the language of instruction is English. Contact the graduate program to which you plan to apply for further information.

¹ Some programs require scores higher than the Faculty of Graduate Studies minima. See program listings for specific details.

3. Endorsement from the Head of the Department - It is the responsibility of the department or graduate program concerned to ensure that the applicant is, in all relevant respects, acceptable to the department and that the student's proposed program is aligned with the availability of resources for adequate supervision and research, with departmental research objectives, and with program balance, as appropriate.

There is no general right of admission to graduate programs. Each graduate program determines whether to recommend the admission of a particular applicant to the Faculty of Graduate Studies based not only on the applicant's credentials but also on the availability of resources for supervision and research, departmental research objectives, program balance, and other such considerations. Taking these considerations into account, graduate programs are expected to act in an equitable manner in their admission procedures.

All graduate programs have limited enrolment capacities. Meeting the minimum requirements does not guarantee admission.

If, at any time it is discovered that a student was admitted on the basis of falsified documents or information, the admission will immediately be declared null and void and future admission will be denied.

Students who do not meet admission standards and wish to pursue graduate work are advised to enrol in the equivalent of a full year (a minimum of three graded full-course equivalents) at the senior undergraduate level in order to improve their academic record to acceptable admission standards (a grade of "B" or higher in every course). All such courses represent "make up" work and cannot be used for advanced credit towards a graduate degree program. Successful completion of "make up" work does not guarantee admission to a graduate program. Students are advised to discuss this option with the appropriate graduate program before embarking on such a course.

Application for Admission

Applications for admission to the Faculty should be submitted through the on-line application system, which can be accessed through program websites. No assurance can be given that applications received after the deadlines noted in the "Application Deadline" section of the appropriate program section of this calendar will be processed in time to permit the applicant to register for the following session. Specific instructions for applicants are included with the application.

All applications to the Faculty of Graduate Studies of the University of Calgary must include the following:

· A non-refundable application fee for each application to a graduate degree program. $100 for Canadian citizens or Permanent Residents, $130 for international students with a study permit. Cheques or money orders must be made payable to the University of Calgary. Applications will be processed only if the fee has been paid.

· Official transcripts from all post-secondary institutions attended

· Three appropriate letters of reference dated within twelve months of the date of application

· Official TOEFL, IELTS, GMAT, GRE scores and/or other requirements of the program for which application is being made

Note: Advanced credit can be applied for only when applying for admission. See "Advanced Credit" below.

Students will not normally be permitted to register in a University of Calgary degree or diploma program while simultaneously working toward another degree or diploma at the University of Calgary or at another institution.

Retention of Student Records

Graduate student files are kept electronically in the Faculty of Graduate Studies. All application documents submitted to the Faculty of Graduate Studies become the property of the University of Calgary and cannot be returned to the student.

When applying for admission to another program, an applicant who completed a graduate degree from the University of Calgary more than five years in the past must submit such original transcripts of post-secondary education institutions attended as are required by the program or the Faculty of Graduate Studies, and three appropriate letters of reference.

Offer of Admission

An offer of admission to a graduate program shall specify the program to which the student is admitted in terms of available programs as specified in this Calendar. Any more detailed terms of admission applying to a particular offer shall be specified in the offer. Graduate programs will supply a program specification including the terms of admission to the Faculty of Graduate Studies when recommending that a student be admitted, and will ensure that copies of any documents cited in the specification are lodged with the Faculty of Graduate Studies.

The program specification shall include course requirements, any full-time requirements, and any other relevant program components. It shall also include any offer of funding and any conditions related to that funding, from the program.

An offer of admission to a prospective student who will attend for a qualifying year must include the courses the prospective student is expected to take to upgrade his or her background to enter the program proper. The offer must include the information that these courses, and the tuition paid during the qualifying year, they will not count toward the degree program.

If, during a student's program, a change in the program is mutually agreed upon by the student and the graduate program, the program may be changed from that specified as part of the offer of admission, but such variation will not come into effect until it is approved by the Faculty of Graduate Studies.

Advanced Credit

Thesis-based programs: Application for credit should be made to the graduate program at the time of admission, so that the graduate program can take previous work into account when specifying a student's program.

Course-based programs: The student must request advanced credit in writing at the time of application for admission, endorsed by the graduate coordinator and submitted to the Faculty of Graduate Studies with the admission recommendation.

Courses for which advanced credit is being sought must be from a recognized institution and not have been used for any degree or diploma accreditation. They must be graded, graduate level courses, and the graded level of performance must be equivalent to a "B" grade or higher standing at the University of Calgary.

Advanced credit may not exceed either one-third of the program or two full-course equivalents, whichever is less. The total of advanced credit and transfer credit may not exceed either one-third of the program or two full-course equivalents, whichever is less.

Advanced credit is not normally given for courses taken more than five years before admission to the current graduate degree program or for courses taken for the purposes of qualifying for admission.

No fee credit is given for courses that are used for advanced credit, or for courses taken as an unclassified or qualifying student.

Readmission

A student who has withdrawn from program not more than five years previously and wishes to apply for readmission must submit an updated application form and a $180 fee along with a letter requesting readmission and a time line detailing the remaining program requirements and when each will be completed. If the student has taken courses at any post-secondary institutions since withdrawing from program, updated transcripts and one relevant letter of appraisal must be submitted. Each application for readmission is dealt with individually. There is no guarantee of readmission for any student.

A student who withdrew, or was withdrawn from program, more than five years previously, and wishes to be readmitted to the program must re-apply by following the normal course of application through the graduate program, including the submission of transcripts and appropriate letters of reference, and a fee of $180.

The remaining allowable time in program will be stipulated in the offer of readmission. Previous time in program will be credited.

A fee assessment, taking into account the specific circumstances of the student's activities during the period of withdrawal, will be made as part of the offer of readmission.

Reactivation

A student who has been withdrawn for failure to register and who wishes to reactivate his/her registration, must submit a Faculty of Graduate Studies Annual Registration form, and a $180 fee. The student's supervisor and graduate coordinator must sign the registration form, indicating their willingness to reinstate the student. Reactivation may only take place within four months of the student's annual registration month, and the student will be responsible for fees for the entire term. If the student wishes to return to program after the four-month period has passed, the student must apply for readmission for the next session to which the program will admit students (see above).

Each year of the program, no later than the deadline date for the annual registration month, each graduate student must register using the Student Centre, which is accessible through https://my.ucalgary.ca. Students who are not taking courses must use the Student Centre to indicate full-time or part-time status. A student who does not register by the appropriate deadline date will be withdrawn for failure to register.

A complete guide to the registration system is available in the Course Registration and Planning Guide that becomes available in mid-February for Spring/Summer registration, and in April for Fall/Winter registration.

Students wishing to audit courses, or to be placed in courses not listed in the Schedule of Classes, must do so through the department offering the course(s).

Students should always consult with their graduate programs concerning course selection. A Registration Confirmation for First Year Students form or, for continuing students, an Annual Progress Report, must be completed and signed by both the student and supervisor/interim advisor, and endorsed by the graduate coordinator. Refer to the deadlines in the Academic Schedule at the beginning of this Calendar.

Following registration, it is the student's responsibility to verify course registration and fee assessment using the Student Centre. Questions regarding registration should be directed to the appropriate graduate program or the Faculty of Graduate Studies.

Students must maintain continuous registration and pay the appropriate fees until all degree requirements have been completed. A student who fails to re-register by the deadline indicated in the Academic Schedule will be withdrawn from the program for failure to register. Information about readmission or reactivation appears above.

Students in course-based programs must take a minimum of one half-course per registration year. If a student in a course-based program does not take a minimum of one half-course during a registration year, the student will be required to withdraw from program. It is expected that students in course-based programs will complete at least half of the required courses in the first two years of the program.

Student Status

Full-Time Students

·Research-Based Programs

Graduate students are considered to be full-time if they declare themselves to be full-time and their graduate program affirms their status. Normally to be considered full-time, the student must work an average of 40 hours per week on program-related activities. Program-related activities include course work, systematic reading, laboratory or other research work, work related to the production of thesis proposals and/or defense of thesis and thesis proposals, field work, and study for candidacy examinations. Programs may have more specific definitions of full-time status, but such classifications will apply only if they appear in this Calendar or in a student's program as specified by the program as a condition of admission.

A graduate student may arrange to undertake a portion of the full-time requirement at another institution or in the field. Requests for permission to undertake such full-time external student research must be submitted well in advance to the graduate coordinator for approval.

·Course-Based Programs

A course-based graduate student can declare full-time status if registered in three full-course equivalents in a registration year.

Part-Time Students

Graduate students who do not meet the criteria for full-time student status are considered part-time students. All course-based degree programs may be completed on a part-time basis provided they are completed within the prescribed time limits.

Special Registration Status

Students who must spend a substantial portion of their time on particularly demanding family responsibilities may apply for special registration status. This status enables a student to register full-time but carry an adjusted load to accommodate family responsibilities. As full-time students, they are eligible to hold most types of funding. Program length and maximum time to candidacy may be extended as required. Application is made to the graduate program, which recommends the special registration status to the Faculty of Graduate Studies. Students on Special Registration Status must submit an Annual Progress Report to the Faculty of Graduate Studies.

Change of Registration or Status

Course changes must be done through the Student Centre at https://my.ucalgary.ca until the deadlines listed in the Academic Schedule (http://www.ucalgary.ca/pubs/calendar/archives/2007/when/AcdschGS.htm).

Course changes after the deadline must be done on a Change of Course Registration form and a $60 late fee will be charged.

Registering to audit a course must be done on a Change of Course Registration form.

Changes to full-time/part-time status subsequent to the registration deadline must be submitted to the Faculty of Graduate Studies on a Change of Program or Status form.

Forms are available on the Faculty of Graduate Studies website http://www.grad.ucalgary.ca/forms.

Time Limits

Except where noted in the detailed program descriptions, students in thesis-based programs at the Master's level must complete all degree requirements within four registration years.

Students in course-based Master's programs must complete all degree requirements within six registration years.

It is expected that students completing a Master's degree on a full-time basis will complete the degree within half the time allowed.

Students in doctoral programs must complete all degree requirements within six registration years although it is expected that most candidates will complete requirements within four years.

Transcripts and Statements

A student requiring a transcript of his/her University of Calgary record, for personal use or to be sent to another institution, must request such transcripts in writing by sending a personal letter to the Registrar's Office, or by completing the appropriate form available from the Registrar's Office or on-line at http://www.ucalgary.ca/registrar/order_transcript. The cost of ordering a transcript is noted on the website.

Course Withdrawal

A graduate student may change status, including withdrawal from a course in which he/she is registered, any time up to and including the deadline dates given in the Academic Schedule section of this Calendar. Students are not permitted to withdraw more than once from the same course. Please refer to the main University of Calgary Calendar for further information on course withdrawal. Tuition fees will be refunded only if the student drops a course before the last day for payment of the appropriate fees.

Program Withdrawal

A student wishing to withdraw from the Faculty of Graduate Studies should complete a Graduate Withdrawal form, available at http://www.grad.ucalgary.ca/forms. This form requires the approval of both the graduate coordinator and the Dean of Graduate Studies.

A student in a thesis-based program, who withdraws without completing a Graduate Withdrawal form, will not be eligible for any refund, or for exemption from fees in that registration year.

A student in a course-based program who withdraws from program without having taken a course during the year will not be refunded the tuition fee assessment of the equivalent to a graduate half-course fee for the registration year unless the student withdraws from program before the fee payment deadline in his/her annual registration month.

When a student withdraws from the Faculty of Graduate Studies, it is the student's responsibility to ensure that all outstanding fees are paid.

After a required withdrawal from a graduate program at the University of Calgary, a student may not apply to another graduate program at the University of Calgary until a year after the final decision to require withdrawal has been made.

Leave of Absence and Extensions

The Faculty of Graduate Studies has provision for a Leave of Absence when a student has appropriate grounds, such as medical problems, bereavement, parental or caregiving responsibilities, or military service, for being absent from a program for a period of up to one year. A leave of absence should be requested well in advance. Further information and an application form can be obtained at http://www.grad.ucalgary.ca/forms.

If a student needs longer than the regulation time allowed to complete a program, an extension to program may be granted on the basis of a recommendation from the graduate coordinator that specifies the grounds for the extension and provides a detailed schedule for the completion of the program.

Combined Degree Programs

The Faculty of Graduate Studies has approved guidelines for Combined Degree Programs. A Combined Degree Program is a formal arrangement between two units offering programs whereby approved students may be registered simultaneously in two programs. The requirements for both degrees must be completed before the student can graduate. The University of Calgary presently offers the following combined degree programs: LLB/MBA, MSW/MBA, MBT/MBA, MD/Master's degree, and MD/PhD. Information and application packages are available from the relevant graduate programs.

Interdisciplinary Degrees

A student wishing to pursue a thesis-based Master's or doctoral degree in an area not sufficiently represented by one graduate program can request to do an interdisciplinary degree. In an interdisciplinary degree program, the student is admitted to both a home program and a conjoint program. The student submits an application form and fee along with official transcripts and letters of reference to the proposed home program, which will liaise with the proposed conjoint program. Further details regarding the application process to an interdisciplinary degree program are available at http://www.grad.ucalgary.ca/policies.

Special Case Admissions

In a graduate program where the resources to pursue the degree are available, but no formal degree program is offered, a student may be considered for a special case admission. Guidelines are available at http://www.grad.ucalgary.ca/policies or from the graduate program.

Transfer Credit

Students currently registered in a graduate degree program at the University of Calgary may receive credit for courses taken at other recognized institutions.

Program and Faculty of Graduate Studies' approval of these arrangements must be obtained before the courses begin.

Course-based programs: Transfer credit for courses may not exceed one third of the program or two full-course equivalents, whichever is less. Transfer credit and any advanced credit received upon entrance to the program may not exceed one third of the program or two full-course equivalents, whichever is less.

In order to receive transfer credit, students must arrange for official transcripts showing the courses taken and grades achieved to be sent from the other institution to the Faculty of Graduate Studies. Courses for which transfer credit is being sought must be from a recognized institution and not have been used for any degree or diploma accreditation. They must be graded, graduate level courses, and the graded level of performance must be equivalent to a "B" grade or higher standing at the University of Calgary. Transfer credit is not granted for courses for which the graded level of performance is equivalent to "B-" or lower.

Course Work Minima

Course-based graduate programs normally consist of at least six full-course equivalents taken at the graduate level. Audited courses do not count towards the fulfillment of program requirements.

Language

Except in certain courses in the language departments, the language of instruction at the University of Calgary is English.

Theses must be submitted in English, except in the Department of Germanic, Slavic and East Asian Studies, the Department of French, Italian and Spanish, and in the French Education sub-specialization in the Graduate Division of Educational Research.

There is no Faculty of Graduate Studies requirement for proficiency in any language other than English. Individual graduate programs, however, may have their own requirements as set out in the Programs of Study section in this Calendar.

Supervisors/ Advisors

All students in programs leading to graduate degrees are required to have a supervisor or an advisor. Students arriving on campus may be assigned an interim advisor until they have had an opportunity to become familiar with the Faculty members and their research interests, but must have a permanent supervisor or advisor no later than one year after initial registration.

No student will be permitted a second annual registration without having a supervisor or advisor approved by the Faculty of Graduate Studies. See Faculty of Graduate Studies Handbook of Supervision and Examination at http://www.grad.ucalgary.ca/policies.

Annual Reports

Each graduate student must file an annual progress report with his or her graduate program. Consult the program for deadlines. Delinquent students may be denied registration.

Grading System and Progress

While "B-" is the minimum passing grade in any one course for students in the Faculty of Graduate Studies, a grade point average (GPA) of at least 3.00 must be maintained in each year of program.

A student who receives a grade of "B-" or lower in two or more courses may be required to withdraw regardless of his/her overall GPA in the program.

A graduate program may recommend to the Faculty of Graduate Studies that a student be required to withdraw for lack of satisfactory progress in either course work or research.

The Faculty of Graduate Studies, after consultation with the graduate program and/or supervisory committee concerned, may initiate the withdrawal of a student.

Final grades may be accessed through the Student Centre at https://www.my.ucalgary.ca.

Distribution of Grades

Each student must satisfy all examination requirements, as noted in the Faculty of Graduate Studies Handbook of Supervision and Examination (http://www.grad.ucalgary.ca/policies) for the appropriate degree.

The Notice of Oral Examination requires program signatures indicating that the student has completed relevant program requirements, maintained a grade point average of 3.00 or higher, and is not on withhold for financial or any other reason. In any case where such a clearance cannot be signed, the graduate coordinator must provide a memo of explanation to the Dean of Graduate Studies, who will rule on whether the examination will be held.

Doctoral Oral Candidacy Examinations

Oral candidacy examinations are closed examinations chaired by a neutral chair.

In addition, programs may choose to have the supervisor as a non-voting observer who does not attend the in camera discussions of the examining committee. If a program has chosen this option, it will be listed in the program description in this Calendar.

The examining committee recommendation for an oral candidacy examination must be either pass or fail. If the result is fail, the examining committee may recommend to the Dean of Graduate Studies that the candidate be allowed to retake the examination, or that the candidate be withdrawn from program.

Only one retake of the oral candidacy examination is permitted, no sooner than two months and no later than six months after the original attempt.

A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately.

Final Oral Comprehensive Examinations

Final oral comprehensive examinations are closed examinations.

The examining committee recommendation for an oral comprehensive examination must be either pass or fail. If the result is fail, the examining committee may recommend to the Dean of Graduate Studies that the candidate be allowed to retake the examination, or that the candidate be withdrawn from program.

Only one retake of the oral comprehensive examination is permitted, no sooner than two months and no later than six months after the original attempt.

A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately.

Final Thesis Oral Examinations

A candidate in a thesis-based program is required to submit a thesis and pass a final oral examination. All thesis oral examinations are chaired by a neutral chair.

Final thesis oral examinations are designated as "open" or "closed." Such determination is made by the graduate program and is stated in this calendar under each program listing.

Attendance at a closed examination is limited to the chair, the examiners, the Dean of Graduate Studies or his/her representative, the department head or representative, and the student. No more than ten people may be in the examination room. A closed examination may be preceded by a public presentation on the same day, but what transpires at the public presentation is not considered part of the examination.

Open examinations are open to the public, but only the examiners may question the student. The examiners' deliberation is held in camera. If a program has opted to hold open examinations, a student has a right to choose, without prejudice, a closed examination and no public presentation.

All examiners must receive a copy of the thesis in its final form a minimum of three weeks before the day of the oral examination.

If the examining committee approves the thesis, after the oral defence each member except the supervisor will sign the approval pages. After the student has made any minor revisions necessary, the supervisor will sign the approval pages.

If the examining committee approves the thesis but judges that more extensive revisions are necessary, committee members will not sign the approval pages until the revisions have been made.

If the thesis is judged acceptable, but the oral defense is not, the examination is considered a "fail." The approval pages will not be signed, and the committee will recommend to the Dean that the student be allowed a second attempt at an oral defense not later than six months after the date of the initial examination.

If the thesis does not meet minimum standards, but the committee considers that further research and/or revision may bring it to an acceptable standard the examination result is "fail." The committee will recommend to the Dean that the student be allowed to re-submit the thesis and re-take the oral defense no sooner than six months and no later than twelve months after the initial defense.

If the thesis does not meet minimum standards and the committee considers that no reasonable amount of additional research or revision is likely to bring it to an acceptable standard, the examining committee will recommend the withdrawal of the student to the Dean. The examination result is "fail."

A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately.

Thesis

Students must continue to pay the appropriate tuition and general fees until all degree requirements, including the submission of the thesis to the Faculty of Graduate Studies, have been completed.

Complete information on the formatting, printing, binding and distribution of the thesis is contained in the Faculty of Graduate Studies Thesis Guidelines, available at http://www.grad.ucalgary.ca/policies. Once all the examiners have signed the approval pages, the student must submit one unbound copy of the thesis, with original signatures on the approval page, a Departmental Recommendation for Convocation Clearance form, appropriately signed, a Thesis Distribution form and a University of Calgary Partial Copyright Licence form, to the Faculty of Graduate Studies. The Faculty of Graduate Studies will arrange to have the unbound thesis deposited in the University Library.

A second copy of the thesis, submitted in electronic format or as an unbound printed copy, with a National Library Subject Term Classification form and a National Library Non-Exclusive Licence to Reproduce Theses, will become part of the national thesis database, and available in microfiche format from the National Library. (See the Thesis Guidelines for further information about the submission format.) The Faculty of Graduate Studies will arrange to have the thesis submitted to the National Library. The compulsory thesis levy collected for the first two years of a thesis program covers National Library microfiche costs.

The student may decide not to have a copy of the thesis submitted to the National Library. This decision must be made when the thesis is submitted to the Faculty of Graduate Studies. The Faculty of Graduate Studies will not be responsible for later submission of the thesis to the National Library.

The student is responsible for the costs of printing and binding the required number of copies of the thesis, and for having the required number of copies bound.

The various deadline dates pertaining to Convocation are set out in the Academic Schedule. Students are strongly advised to acquaint themselves with these dates.

Application for Degree

All students who expect to receive degrees or diplomas at one of the May, Spring (June) or Fall Convocations must complete an online Application for Degree, available through the Student Centre via the Portal at https://my.ucalgary.ca. Students who do not complete an Application for Degree form will not be included in the graduation list. The deadlines for such applications are March 1 for May and Spring (June) Convocations and August 15 for Fall Convocation.

Convocation Requirements

In order to be cleared to graduate, thesis-based students must successfully pass a final thesis oral examination, submit an unbound copy of the thesis, a University of Calgary Partial Copyright Licence, and a Department Recommendation for Convocation Clearance form to the Faculty of Graduate Studies, and fulfill graduate program requirements for the submission of thesis copies.

If a student has not been cleared to graduate before the student's next annual registration date, the student must register. If the student does not register, the student will be withdrawn for failure to register. When the student subsequently applies for re-admission to graduate, the student will be assessed fees retroactive to the date of withdrawal.

In order to be cleared to graduate, except in the Master of Business Administration program, course-based students must pass a final comprehensive exit requirement.

Appeals Procedures

The following charts contain quick summaries of the steps to be followed for reappraisals and appeals. These charts must be used in conjunction with the detailed procedures following.

The University recognizes that there are instances when a student may wish to challenge University decisions about grades or academic policy. When a dispute arises, every effort should be made to resolve the issues informally rather than resort to a formal appeal. If, however, a formal appeal is necessary, the student should follow the Appeals Procedures that are described below.

Appeals for reappraisal of graded term work, reappraisal of final grades, and other academic appeals are pursued through the teaching Faculty. The Faculty of Graduate Studies Appeals Committee hears appeals against rulings by the Dean of Graduate Studies, or designate.

The following general guidelines define the routes of appeal in different areas:

General Principles

1. Reappraisals of term and final grades occur at the department/Faculty level that originated those decisions, e.g., within the teaching Faculty.

2. Appeals of grade reappraisals and other such academic decisions will be first handled at the level of appeal closest to the level at which the decision was made.

3. Appeals against Faculty of Graduate Studies decisions or regulations will be handled through the Faculty of Graduate Studies.

4. Students must begin the reappraisal/appeal process at the appropriate level and proceed through successive levels of appeal in order, and with no omissions.

5. At every level, students should attempt, to the utmost of their ability, to present their arguments as effectively and as fully as possible. Mere dissatisfaction with a decision is not sufficient grounds for the appeal of a grade or other academic decision.

6. The General Faculties Council's Committee to Hear and Determine Student Academic Appeals will hear an appeal only if there is a credible allegation of: (a) bias, or (b) unfair procedures at a lower level of appeal, or (c) substantial new evidence which could not have been presented at an earlier stage.

7. Students may obtain help in understanding the appeals process and in writing appeal letters from the Graduate Students' Association.

A student who feels that a piece of graded term work (term paper, essay, test, etc.) has been unfairly graded may have the paper re-graded as follows. The student shall discuss the work with the instructor within fifteen days of being notified about the mark or of the item's return to the class. If not satisfied, the student shall immediately take the matter to the head of the department offering the course who will arrange for a reassessment of the work within the next fifteen days. Students in faculties without a departmental structure should take the matter to the Dean or the appropriate associate/assistant Dean of the Faculty offering the course. The result of that reassessment should be given to the student in writing.

The reappraisal of term work may cause the grade to be raised, lowered or to remain the same. There is no limit to the number of times that a student may request a reappraisal of term work.

Teaching Faculty Appeals Committee

Reappraisal of term work is generally settled at the departmental level. If the student is not satisfied with the decision and wishes to appeal, the student shall address a letter of appeal to the Dean of the Faculty offering the course within fifteen days of the unfavourable decision. In the letter, the student must clearly and fully state the decision being appealed, the grounds for appeal and the remedies being sought, along with any special circumstances that warrant an appeal of the reappraisal. The student should include as much written documentation as possible.

At this stage the Dean of the Faculty offering the course, at his or her discretion, may attempt to resolve the situation without proceeding to the Faculty Appeals Committee. If the matter is not resolved to the student's satisfaction, the appeal letter will be sent to the Faculty Appeals Committee.

The teaching Faculty Appeals Committee will not hear the appeal if the appeal letter does not detail the decision being appealed, grounds for appeal and outcome sought by the student, or if the chair of the Faculty Appeals Committee decides that sufficient grounds do not exist. If the appeal is to be heard and if the student has not already received a copy, the student is advised to request from the Dean's office, a copy of the principles and procedures that govern the Faculty Appeals Committee for that Faculty. These procedures will detail the composition of the committee, the right of the student to have an advocate at the hearing, how the hearing will be conducted, and other information.

The Faculty Appeals Committee will report its decision to uphold or deny the appeal in writing to the Dean of the Faculty, the Registrar and the appellant as quickly as possible.

General Faculties Council's Committee to Hear and Determine Student Academic Appeals

This committee hears appeals of decisions made by Faculty Appeals Committees on matters of academic concern to students. The General Faculties Council's Committee will hear an appeal only if there is reason to believe that the Faculty Appeals Committee showed bias, unfair procedures, or if there is substantial new evidence that could not have been presented to a Faculty Appeals Committee. Before the General Faculties Council's Committee will accept an appeal, the chair of that committee must be satisfied that departmental and Faculty appeals procedures have been fully utilized.

Students wishing to make an appeal to the Committee to Hear and Determine Student Academic Appeals must do so within fifteen days of the unfavourable decision from the Faculty Appeals Committee. A letter of appeal shall be sent to the Secretary to General Faculties Council (Administration Building, Room 127), and must indicate the decision being appealed, the grounds for appeal (i.e., alleged bias, alleged unfair procedures or substantial new information) and the remedies sought by the student, together with all supporting documentation. The appeal letter shall also state the levels of appeal that have already been utilized.

The General Faculties Council's Committee will not hear the appeal if the chair decides that sufficient grounds do not exist.

A student whose appeal is to be heard by the General Faculties Council's Committee is entitled to obtain from the Secretary to General Faculties Council the principles and procedures governing the General Faculties Council's Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate, how the hearing will be conducted and other information.

The committee will normally give fifteen days written notice of a hearing to the appellant and to the head of the academic unit against whose office the appeal is being made. Normally, the General Faculties Council's Committee will hear an appeal within thirty days of its acceptance. The chairperson of the General Faculties Council's Committee will convey the committee's findings in writing to the appellant, the respondent, the Secretary to General Faculties Council and the Registrar.

For more specific information and other principles governing student academic appeals, the Secretary to General Faculties Council should be consulted.

In the reappraisal of a final grade, the only elements that will be considered are the grading of the final examination, if any, together with a recalculation of the weighted components that make up the final mark. An exception may occur when an instructor evaluates a piece of graded term work or other component at the end of the session; that grade may also be considered in a reappraisal of final grade.

A student wishing a reappraisal of an individual final grade should first attempt to examine the final examination at the department or Faculty office. Then the student shall obtain a Request for Reappraisal of Final Grade form from the Registrar's Office. On that form the student is required to indicate exactly what error was made in marking the examination and/or in computing the final grade and where the error can be found. The form will not be processed and the reappraisal will not take place unless the student provides a detailed rationale that outlines where and for what reason an error is suspected.

Students wishing a reappraisal of a final grade (excluding Law courses) must submit their request by the following dates: Fall Session - March 1, Winter Session - June 30, Spring Session - August 15, Summer Session - October 15.

The reappraisal form shall be sent/brought to the Registrar who shall forward it to the department head or Dean of the Faculty offering the course. Reappraisals of final grades are dealt with by the head of the academic unit in consultation with members of staff. Normally, the department/Faculty will respond to a Request for Reappraisal of Final Gradewithin thirty days of its initiation. After the reappraisal is completed, the department shall return the form to the Registrar who shall inform the student in writing of the result of any request for reappraisal.

Students should be aware that the grade being reappraised may be raised, lowered or may remain the same. A student may request a reappraisal of final grade only twice in one academic year (July 1 - June 30).

Teaching Faculty Appeals Committee

Procedures for appealing a final grade reappraisal beyond the departmental level are detailed above in Appeals - Faculty Appeals Committee, and are the same for a final grade as for a piece of graded term work.

General Faculties Council's Committee to Hear and Determine Student Academic Appeals

Procedures for appealing a final grade reappraisal beyond the Faculty Appeals Committee level are detailed above in Appeals - General Faculties Council's Committee to Hear and Determine Student Academic Appeals, and are the same for a final grade as for a piece of graded term work.

Faculty of Graduate Studies Appeals Committee

If a student wishes to appeal a Faculty of Graduate Studies ruling (e.g., the requirement to withdraw for academic reasons, the denial of continued registration, the denial of the right to graduate, specific requirements by the Faculty for the completion of a degree/course of study), the student shall address a letter of appeal to the Chair of the Graduate Studies Appeals Committee within fifteen days of the unfavourable decision.

In the letter of appeal, the student must clearly and fully state the ruling/decision being appealed, the grounds for appeal and the remedies being sought, together with all supporting evidence or documentation, if any. Mere dissatisfaction with a ruling is not sufficient grounds for an appeal.

In the process of deciding to initiate an appeal, the student may seek the assistance of the Graduate Students' Association.

If the appeal letter does not detail the decision being appealed, the grounds for appeal and the outcome sought by the student, or if the Chair of the Faculty Appeals Committee decides that sufficient grounds do not exist, the appeal will not be heard. If the appeal is to be heard and the student has not already received a copy, the student is advised to request from the Dean's office, a copy of the principles and procedures that govern the Faculty Appeals Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate at the hearing, how the hearing will be conducted, and other information.

The Faculty Appeals Committee shall report, in writing, its decision to uphold or deny the appeal, to the Dean of Graduate Studies and the appellant as quickly as possible.

General Faculties Council's Committee to Hear and Determine Student Academic Appeals

This committee hears appeals of decisions made by Faculty Appeals Committees on matters of academic concern to students. The General Faculties Council's Committee will hear an appeal only if there is reason to believe that the Faculty Appeals Committee showed bias, unfair procedures, or if there is substantial new evidence that could not have been presented to a Faculty Appeals Committee. Grades obtained in courses completed by the student in the appeals process will not be considered as new evidence. Before the General Faculties Council's Committee will accept an appeal, the chair of that committee must be satisfied that departmental and Faculty appeals procedures have been fully utilized.

Students wishing to make an appeal to the Committee to Hear and Determine Student Academic Appeals must do so within fifteen days of the unfavourable decision from the Faculty Appeals Committee. A letter of appeal should be sent to the Secretary to General Faculties Council (Administration Building, Room 127), and must indicate the decision being appealed, the grounds for appeal (i.e., alleged bias, alleged unfair procedures, or substantial new information), and the remedies being sought by the student, together with all supporting documentation. The appeal letter should also state the levels of appeal that have already been utilized.

The General Faculties Council's Committee will not hear the appeal if the chair decides that sufficient grounds do not exist.

A student whose appeal is to be heard by the General Faculties Council's Committee is entitled to obtain from the Secretary to General Faculties Council the principles and procedures governing the General Faculties Council's Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate, how the hearing will be conducted and other information.

The committee will normally give fifteen days written notice of a hearing to the appellant and to the head of the academic unit against whose office the appeal is being made. Normally, the General Faculties Council's Committee will hear an appeal within thirty days of its acceptance. The chair of the General Faculties Council's Committee will convey the committee's findings in writing to the appellant, the respondent, the Secretary to General Faculties Council and the Registrar.

For more specific information and other principles governing student academic appeals, the Secretary to General Faculties Council should be consulted.

It is expected that the procedures outlined above will be sufficient to deal with any student appeal. Students should note, however, that the current University Act, Section 45(2) states: "Subsection (1) does not take away or impair the right of any student or group of students to petition any of the governing bodies of the University in respect of any matter, but such petition shall be in writing and shall be transmitted to the governing body through the president of the university."

The Board of Governors has approved principles and procedures to guide its Petitions Committee in considering student petitions. However, the Board of Governors recognizes that the General Faculties Council is the final body of appeal with respect to academic matters including, but not limited to, grades, examinations, refusal of continued registration, or the requirement to withdraw from the University for academic reasons. The Petitions Committee will not attempt to evaluate the merits of any course or program grade, or of any other decision relating to an academic matter. The Board of Governors and the Petitions Committee of the Board of Governors do not have any jurisdiction to determine petitions received from students pursuant to section 45(2) and 42(1)(a) of the Universities Act, where the petitions are in relation to courses offered and marked at an educational institution other than the University of Calgary, notwithstanding that the course may be credited toward a University of Calgary degree program.

A petition to the Board of Governors must be directed in writing to the President. The nature of the petition and the remedies sought by the petitioner(s) shall be clearly stated in a letter, and all supporting evidence or background materials included. If the Petitions Committee finds that the case has merit, the matter may be returned directly to the appropriate jurisdiction for a rehearing. In the case of substantially academic matters, referral will be to General Faculties Council for its determination as to the appropriate level of jurisdiction. The Petitions Committee may allow a hearing if it accepts jurisdiction in the matter and deems the facts to warrant such a hearing.

The Petitions Committee will not hear a petition for any remedy that may be obtained through existing appeal procedures within the University before those appeal procedures have been fully utilized, nor will academic decisions be set aside on the basis of minor irregularities in procedure.

In the case of a petition challenging a decision of the University body on procedural grounds such as breaches of natural justice or fairness, the Petitions Committee will normally refer the issue back to the level of appropriate jurisdiction for a rehearing and new determination of the question. In the case of a petition challenging a decision in which the student is denied permission to register, the student shall not be registered while the petition is before the Board.

For more specific information on the principles and procedures governing student petitions to the Board of Governors, the Secretary to the Board of Governors should be consulted.

Students who appeal academic decisions to the teaching Faculty Appeals Committee or the General Faculties Council's Committee to Hear and Determine Student Academic Appeals have the right to continue their registration and to attend classes during the appeal process. The student is required to pay all fees. If the appeal fails, the student's registration will be cancelled, regardless of the date, and all fees refunded in full. Students petitioning the Board of Governors are not permitted to register while under petition.

This statement applies to all members of the University community - including students, faculty, administrators, any category of staff, practicum supervisors, examiners, and volunteers. This statement applies in all situations where the persons are acting in their University capacities, whether or not on the University's property. It also applies to visitors or any other persons on University property, and to persons with whom the University contracts for services.

All members of the University community have a responsibility to familiarize themselves with this Statement on Principles of Conduct and to conduct themselves accordingly.

1. The University of Calgary community has undertaken to be guided by the following statements of purpose and values:

· to promote free inquiry and debate

· to act as a community of scholars

· to lead and inspire societal development

· to respect, appreciate, and encourage diversity

· to display care and concern for community

2. The University seeks to create and maintain a positive and productive learning and working environment, that is, an environment in which there is:

· respect for the dignity of all persons

· fair and equitable treatment of individuals in our diverse community

· personal integrity and trustworthiness

· respect for academic freedom

· respect for personal and University property

3. Those persons appointed by the University to positions of leadership and authority have particular responsibility, not only for their own conduct, but also for ensuring, to the extent of their authority and ability:

· that a positive and productive learning and working environment is created and maintained

· that conflicts and concerns are addressed in a positive, timely, reasonable, and effective manner

· that persons within their jurisdiction are informed of their rights and

responsibilities with respect to conduct

4. The University undertakes to ensure that its policies, systems, processes, and day-to-day operations foster the goals in #1 and #2 above.

5. The University encourages and undertakes to support all members of the University community in resolving conflicts and concerns in a positive, timely, reasonable, and effective manner.

6. The University undertakes to ensure that the protection afforded by the principles of natural justice is extended to all members of the University community.

7. The University undertakes to provide resources through various offices to generate awareness related to this Statement on Principles of Conduct throughout the University community and to assist in resolving conflict in a positive way.

(Note: The principles of natural justice reflect a concept that ensures fair play. The specific requirements of natural justice will often vary depending on the circumstances but are generally considered to ensure a full and fair consideration of the issue, including consideration in the absence of bias.)

A single offence of cheating, plagiarism, or other academic misconduct, on term work, tests, or final examinations, etc., may lead to disciplinary probation or a student's suspension or expulsion from the Faculty if it is determined that the offence warrants such action.

Intellectual honesty is the cornerstone of the development and acquisition of knowledge. Knowledge is cumulative and advances are predicated on the contributions of others. In the normal course of scholarship these contributions are apprehended, critically evaluated, and form a foundation for further inquiry. Intellectual honesty demands that the contribution of others be acknowledged. To do less is to cheat. To pass off contributions and ideas of another as one's own is to deprive oneself of the opportunity and challenge to learn and to participate in the scholarly process of acquisition and development of knowledge. Not only will the cheater or intellectually dishonest individual be ultimately his/her own victim but also the general quality of scholarly activity will be seriously undermined. It is for these reasons that the University insists on intellectual honesty in scholarship. The control of intellectual dishonesty begins with the individual's recognition of standards of honesty expected generally and compliance with those expectations.

With respect to student work in a course, it is the responsibility of the instructor to specify the academic requirements of the course.

Definitions

1. Plagiarism - Plagiarism involves submitting or presenting work in a course as if it were the student's own work done expressly for that particular course when, in fact, it is not. Most commonly plagiarism exists when:

(a) the work submitted or presented was done, in whole or in part, by an individual other than the one submitting or presenting the work (this includes having another impersonate the student or otherwise substituting the work of another for one's own in an examination or test),

(b) parts of the work are taken from another source without reference to the original author,

(c) the whole work (e.g., an essay) is copied from another source, and/or,

(d) a student submits or presents work in one course which has also been submitted in another course (although it may be completely original with that student) without the knowledge of or prior agreement of the instructor involved.

While it is recognized that scholarly work often involves reference to the ideas, data and conclusions of other scholars, intellectual honesty requires that such references be explicitly and clearly noted. Plagiarism is an extremely serious academic offence.

It is recognized that clause (d) does not prevent a graduate student incorporating work previously done by him or her in a thesis.

2. Cheating is an extremely serious academic offence. Cheating at tests or examinations includes, but is not limited to, dishonest or attempted dishonest conduct such as speaking to other candidates or communicating with them under any circumstances whatsoever; bringing into the examination room any textbook, notebook, memorandum, other written material or mechanical or electronic device not authorized by the examiner; writing an examination or part of it, or consulting any person or materials outside the confines of the examination room without permission to do so, or leaving answer papers exposed to view, or persistent attempts to read other students' examination papers.

3. Other Academic Misconduct - Other academic misconduct includes, but is not limited to, tampering or attempts to tamper with examination scripts, class work, grades and/or class records; failure to abide by directions from an instructor regarding the individuality of work handed in; the acquisition, attempted acquisition, possession, and/or distribution of examination materials or information not authorized by the instructor; the impersonation of another student in an examination or other class assignment; the falsification or fabrication of clinical or laboratory reports; the non-authorized tape recording of lectures.

4. Any student who voluntarily and consciously aids another student in the commission of one of these offences is also guilty of academic misconduct.

Note: Except for students in Master's programs in the Faculty of Environmental Design, all graduate students are registered in the Faculty of Graduate Studies.

Penalties

1. Failing Grade - A student may be given a failing grade in either an exercise or course in which that student is found guilty of plagiarism, cheating or other academic misconduct. Except in circumstances in which leniency is warranted, this penalty will only be applied in conjunction with one or other of the other penalties mentioned in this section. In situations in which a student is registered in a Faculty other than that in which the course is given, this is the only penalty that shall be applied by the host Faculty.

2. Disciplinary Probation - When a student is placed on disciplinary probation, he or she is entitled to proceed with a degree or other academic program, but only on condition that the registration will be forfeited and the student suspended or expelled, if he or she is found guilty of a further academic offence. A student who is placed on disciplinary probation is eligible to continue in the Faculty in the normal way after the satisfactory completion of his or her probationary period. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence.

3. Suspension - Suspension takes place when a student is denied registration within a degree or other academic program for a specified period of time. A student who has been placed under suspension is conditionally eligible to reapply for admission or registration at either the end of a specified period of time or thereafter. Suspension does not imply automatic readmission; a student must satisfy the Dean and/or the Faculty concerned of his/her eligibility for readmission. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence.

4. Expulsion - A student who is expelled from a Faculty is dismissed permanently from the Faculty with no right to apply for readmission to that Faculty. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence.

5. Effects of Suspension or Expulsion from a Faculty - A student suspended or expelled from a Faculty normally may not apply or be considered for readmission to the University in another Faculty, until at least twelve months after the end of the session in which the academic offence takes place.

6. Expulsion from the University - If, upon suspending or expelling a student from a Faculty, the Dean and/or Faculty determine that the severe sanction of expulsion from the University is warranted, such a recommendation may be made to the Vice- President (Academic), who may act to expel the student from the University.

Penalties and Their Application

1. In cases in which the Dean and/or Faculty is satisfied that a student is guilty of plagiarism, cheating or other academic misconduct in circumstances which suggest a clear intention to deceive or otherwise commit an academic offence, the normal penalty will be either suspension or expulsion from the Faculty.

2. In cases in which the Dean and/or Faculty is satisfied that an offence has been committed, but doubt is left as to the existence of a clear intention to deceive or otherwise commit an academic offence, the normal penalty will be probation.

3. In cases where a student is found guilty of more than a single offence, the normal penalty will be expulsion from the Faculty, and in the most serious cases, expulsion from the University.

Procedures

1.Identification of Students in Tests or Examinations - Invigilators of any tests or examinations may, when they have reason to believe that there is cause to do so, challenge any candidate to produce proof of identity either in the form of the University I.D. card or of some acceptable equivalent (i.e., one bearing a photograph) such as the Provincial Drivers License, Canadian Citizenship Card, Passport, etc.

If there is clear evidence that impersonation has occurred, the individual shall not be permitted to continue the examination and shall be reported immediately to the Dean of the Faculty in which the course is offered or his/her delegate.

A student who is not able to provide acceptable proof of identity may be permitted to continue the examination provided that he or she undertakes to provide verification of identity later. If verification is not provided, then the student will receive an "F" in the examination, and the matter will be referred to the Dean of the Faculty in which the course is offered or his/her delegate for consideration of further disciplinary action.

2. The Responsibility of Instructors in Cases of Plagiarism, Cheating and Other Academic Misconduct - An instructor has the obligation to report immediately all suspected cases of plagiarism, cheating or other academic misconduct in his/her course or courses to the Dean of his/her Faculty, or his/her delegate, and to his/her head of department or equivalent.

3. The Encouragement of the Reporting of Plagiarism, Cheating or Other Academic Misconduct - Students or other persons who consider that they have evidence of conduct which amounts to plagiarism, cheating or other academic misconduct are encouraged to report such conduct to the Dean of the relevant Faculty or his/her delegate. An individual or group of individuals making such a report must be prepared to state the alleged facts and their reasons for suspicion in writing, and to appear before the Dean, his/her delegate, the appropriate Faculty disciplinary body, the Faculty Appeals Committee and the General Faculties Council's Committee to Hear and Determine Student Academic Appeals.

4. The Responsibility of the Dean of the Faculty in Which the Course is Offered - The initial responsibility for dealing with cases of plagiarism, cheating or other academic misconduct, lies with the Dean of the Faculty offering the course in which the student is enrolled or his/her delegate, subject to structures for advice, recommendation or action devised by that Faculty. Where the student is registered in that particular Faculty, any disciplinary action taken will normally not be of concern to any other Faculty.

5. The Relative Responsibilities of the Faculty in Which a Student Takes a Course and the Faculty in Which He/She is Registered at the Time of the Offence - In cases in which a student registered in the Faculty of Graduate Studies is accused of plagiarism, cheating or other academic misconduct, the Dean of Graduate Studies shall be advised of the incident, its circumstances, and its disposition within the host Faculty, and where appropriate shall take disciplinary action within his/her own Faculty subject to structures for advice, recommendation or action devised by that Faculty. This notification shall be the responsibility of the Dean of the host Faculty, or his/her delegate.

6. The Disposition of Cases by the Faculty of Graduate Studies - When a graduate student is found guilty of plagiarism, cheating or other academic misconduct by the teaching Faculty, the student may appeal an unfavourable decision to the General Faculties Council's Committee to Hear and Determine Student Academic Appeals. When the student accepts the ruling of an appeals committee, or when all avenues of appeal of academic misconduct are exhausted, the Dean of Graduate Studies will make a ruling on the student's registration in the Faculty of Graduate Studies. The Dean of Graduate Studies or his/her delegate shall place on probation, suspend, or expel from the Faculty of Graduate Studies. The probation, suspension, withdrawal or expulsion will be confirmed in writing to the student, the letter to include reference to Faculty and University appeal procedures. In cases in which the student has admitted the offence reference shall be made to this fact in the letter.

The Registrar will be notified of the action taken by a copy of the letter. On receiving notification the Registrar is empowered to withhold the issuance of a transcript or statement of grades for the student disciplined pending the expiry of the appeal period, or exhaustion of the appeal process allowed for under Appeals below.

Academic Misconduct - Criminal Offence

Where there is a criminal act involved in plagiarism, cheating or other academic misconduct, e.g., theft (taking another student's paper from his/her possession, or from the possession of a Faculty member without permission), breaking and entering (forcibly entering an office to gain access to papers, grades or records), forgery, impersonation and conspiracy (impersonating another student by agreement and writing his/her paper) and other such offences under the Criminal Code of Canada, the University may take legal advice on the appropriate response and, where appropriate, refer the matter to the police, in addition to or in substitution for any action taken under these regulations by the University.

Appeals

1. The Appeals Process - In the case of appeal of a grade, the appeal should be to the Appeals Committee of that Faculty offering the course. A student who is placed on probation, suspended, or expelled from the Faculty of Graduate Studies, may appeal that decision, or any other Faculty of Graduate Studies ruling, to the Faculty of Graduate Studies Appeals Committee. The appeal, which must be initiated within fifteen days of the receipt of the letter from the Dean or his/her delegate, shall be in writing, addressed to the chairperson of the appropriate committee, and shall state specifically (a) the decision which is being appealed, (b) the grounds for the appeal, (c) the remedy being sought.

2. Sufficient Grounds - A student must satisfy the Appeals Committee that there are sufficient grounds for appeal. The principles applicable to an appeal to a Faculty Committee are those of fairness as set down in relation to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council that are filed with the Secretary to General Faculties Council. It is recognized that the specific procedures used to attain fairness may vary from one Faculty to another.

3. Appeal from a Faculty Appeals Committee - Where a student is unsuccessful in an appeal to a Faculty Appeals Committee, he/she may appeal that decision to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council, subject to the principles and procedures of the General Faculties Council's Committee as approved by General Faculties Council and filed with the Secretary to General Faculties Council.

4. Notification to the Registrar - When an appeal has been lodged by a student, the Registrar shall be notified by the chairperson of the Faculty Appeals Committee or General Faculties Council's Committee, as the case may be, of that fact, and of the disposition of the case by that body.

5. The Position of a Student Launching an Appeal Against Suspension or Expulsion - Where a student's appeal against suspension or expulsion is accepted for hearing and is under consideration by an appeals committee, a student shall be granted tentative registration and permitted to attend classes. If the appeal succeeds, the student will be officially registered and assessed fees retroactively to the beginning of the session.

6. The Position of a Student Whose Appeal Against Suspension or Expulsion is Unsuccessful - In cases in which the student has been allowed to attend classes pending the disposition of an appeal and the appeal fails, the original date of the suspension or expulsion stands.

7. The Effect on a Student's Permanent Record - Where a student has been suspended, expelled or placed on disciplinary probation and does not launch an appeal within fifteen days, or his/her appeal is unsuccessful, the notation "suspended or expelled from or placed on disciplinary probation by the Faculty of Graduate Studies, for academic misconduct" will be entered on the student's permanent record upon receipt of such notice by the Registrar from the Dean of the Faculty.

Where a student is suspended or expelled prior to the completion of the session, the symbols RW (required to withdraw) will be entered in the grade column on the student's record in the courses in which he or she was registered for that session except for the course(s) in which an "F" grade has been given as a penalty. Where a student is suspended or expelled after the completion of a session the final grade will be entered on the student's record in the courses in which he or she was registered for that session except for the course(s) in which an "F" grade has been given as a penalty.

A student's record will be cleared of the notation "placed on disciplinary probation for academic misconduct" when the probationary period has been completed, or upon completion of a degree program in another Faculty, or after three years have elapsed, whichever comes first. A student's record will be cleared of the notation "suspended for academic misconduct" at the time of readmission to the same Faculty, upon readmission to and completion of a degree program in another Faculty, or after three years have elapsed, whichever comes first. At the time the record is cleared of the notation, the RW symbols will be changed to W, but any "F" grades, as given because of plagiarism, cheating or other academic misconduct, will remain "Fs." A student's record will not be cleared of the notation "expelled for academic misconduct." These regulations also apply to students on probation, suspension or expulsion for non-academic misconduct (see below).

1. Definition

The term "non-academic misconduct" includes but is not limited to:

(a) conduct which causes injury to a person and/or damage to University property and/or the property of any member of the University community;

(b) unauthorized removal and/or unauthorized possession of University property;

(c) conduct which seriously disrupts the lawful educational and related activities of other students and/or University staff.

2. Temporary Suspension

(a) Deans have the authority to suspend temporarily any student for alleged non-academic misconduct as defined above. Such suspension shall be effective immediately. The authority to suspend temporarily includes the power to suspend from a course or courses, or from the University, as may be appropriate. Until such time as the Review Committee meets, the Dean may, at his/her discretion, allow a student to continue attending classes and taking examinations. The power to suspend may be exercised either by the Dean in whose Faculty the student is enrolled or by the Dean in whose Faculty the course is being taught. In the absence of an appropriate Dean, the authority to suspend temporarily any student for alleged non-academic misconduct rests with the Vice-President (Academic) or his/her designate.

(b) Where a case of alleged non-academic misconduct is brought to the attention of a Dean, the student shall be required to appear immediately before the Dean to respond to the allegations. If the Dean is not satisfied with the student's response, or if the student fails to appear before the Dean, the Dean may exercise the power of temporary suspension and in that event convey the decision immediately to the Secretary to General Faculties Council and the Registrar.

(c) Where the severity of misconduct does not warrant suspension, the Dean may place a student on probation for a specified period of time, with conditions attached as deemed necessary. Failure to adhere to conditions of probation may result in suspension. Probation is appealable by the student to the General Faculties Council's Review Committee, but on the understanding that the Review Committee may change probation to suspension. In this circumstance the Review Committee should discuss the proposed suspension with the Dean before making a final decision.

3. Review Committee

(a) Upon the temporary suspension of a student by a Dean, a Review Committee of the University shall be convened expeditiously by the Secretary to General Faculties Council to determine whether the Dean's action has been justified and also whether or not other disciplinary action is warranted. Such other disciplinary action may include probation, longer-term suspension or expulsion from the University. It shall also be open to the Review Committee to recommend to the President reference of the case to the law enforcement authorities.

(b) The Dean, or other members of the University community concerned with the alleged misconduct, and the student, shall be called to appear and to give evidence before the Review Committee. The Dean may present all the evidence taken into account in making his/her decision.

(c) The Review Committee's decision shall be binding and it shall be reported in writing immediately to the student, the Dean, the Registrar, and the Secretary to General Faculties Council.

4. Composition of the Review Committee

A Review Committee panel shall be established annually by the General Faculties Council's Striking Committee. The panel shall have twelve members, appointed for two years and representing various faculties and units. Six members of the panel shall retire each year. For any case referred to consideration, a Review Committee of three members of the panel shall be formed, one of whom shall be named as chairperson. The Secretary to General Faculties Council shall be responsible for constituting review committees and providing, where possible, that one member of each committee has served previously at a hearing.

5. Challenges to Composition of the Committee

A student whose conduct is under review has the right to challenge, for cause, any member of the Review Committee. The validity of the challenge shall be left to the discretion of the chairperson. If the chairperson is challenged, the challenge shall be judged by the Secretary to General Faculties Council. Such cause may include teacher/student relationships, evident or published bias or any other factor likely to prejudice a fair hearing. The student shall inform the chairperson in writing of his or her desire to challenge any member of the Committee within three days of being informed of the composition of the Review Committee. In the event of the temporary unavailability of the chairperson, the Secretary to General Faculties Council shall exercise the chairperson's responsibilities.

6. Time Limit for Review

The review of disciplinary action for non-academic misconduct shall be carried out expeditiously and, if possible, within fifteen days of the decision by a Dean to suspend a student temporarily.

7. Notice of Hearing

The Secretary to General Faculties Council shall normally give seven days written notice of hearing to the Dean, the student, and other individuals concerned with the alleged misconduct.

8. Effect on a Student's Permanent Record

The regulations given above for academic misconduct will also apply to non-academic misconduct.

9. Presidential Discretion

The President may, with good and sufficient cause as in cases where members of the University community, the learning environment and/or University property is threatened, exclude the student or students concerned from access to the campus prior to and following the hearing.

Further details may be obtained from the Secretary to General Faculties Council.

In addition to its regulations dealing with student academic misconduct, the University has a policy and procedures governing the scholarly integrity of members of the University's Faculty and persons holding post-doctoral fellowships or their equivalent. The policy and procedures are titled Integrity in Scholarly Activity and apply to both teaching and research.

The University of Calgary recognizes its moral and legal responsibilities to protect its students, staff and Faculty against sexual harassment and has established a Sexual Harassment Policy and related procedures to deal with this serious issue.

The simple definition of sexual harassment is "unwanted sexual attention." Any type of conduct that emphasizes the sexuality, gender or sexual orientation of an individual and creates for them an offensive, intimidating or hostile learning, working or living environment is sexual harassment. The harassment is more serious if submission to or acceptance of such behaviours is made either an implicit or explicit condition of an individual's employment or academic status.

Sexual harassment may take various forms. It includes but is not limited to the following: verbal abuse or threats of a sexual nature; unwelcome remarks, jokes, innuendos or taunting about a person's sex (often linked with references to the body, attire, age or marital status of the individual); the display of pornographic, sexually offensive or derogatory pictures; unnecessary and unwelcome physical conduct such as touching, patting, pinching; unwelcome sexual invitations or requests, usually of a persistent nature; sexual assault. Gender harassment or sexism may also be one form of sexual harassment.

Sexual harassment has both males and females as its victims and perpetrators. It can occur between members of the opposite sex or of the same sex. Although sexual harassment often occurs where there is a real or perceived power imbalance, it can also occur amongst peers.

The University recognizes that persons suffering from life threatening communicable illnesses have a right and a responsibility to continue in their regular work or academic pursuits as long as they are capable of carrying out the duties and obligations associated with those pursuits; and recognizes that individuals who contract a life threatening communicable illness, including AIDS, are entitled to continue in their employment or studies provided that the health, safety and well being of others are not endangered.

The University is guided in the application of this policy by current research findings and medical advice relevant to the individual case.

All members of the University community are urged to recognize the responsibility they have for ensuring that those with such illnesses are treated in a caring and supportive manner.

Fee Adjustments and Refunds

A student who withdraws from the Faculty of Graduate Studies and subsequently seeks admission into a different program at the University of Calgary will not receive credit for previously paid fees.

Students have until the fee payment deadline for the term to make course additions and deletions without penalty.

Students who make course changes after the fee payment deadline will be assessed a $60 late fee for each Change of Course Registration form processed.

After the fee payment deadline, a student may withdraw from a course up to the last day of lectures, but no refund of any portion of the tuition fees will be made.

A course-based student is assessed a minimum tuition fee equivalent to a graduate half-course tuition fee at the time of his/her annual registration. If the student cancels program registration before the fee payment deadline for his/her annual registration term, the tuition fees will be refunded. If the student withdraws from program after the fee payment deadline, the minimum tuition fee will not be refunded whether or not the student has registered in a course for that term. A course-based student who withdraws from a course before the deadline for fee payment will receive a refund of the tuition fees only if he/she has already taken at least one half-course within that registration year.

Thesis-based students who withdraw from individual courses will not have any changes made to their fee assessment for the year.

Thesis-based students who withdraw from a graduate program will have tuition fees pro-rated to the end of the term in which they withdraw. If the student cancels program registration before the fee payment deadline for his/her annual registration term, the tuition fees will be refunded.

General fees are not refunded following the fee payment deadline.

Payment and Collection of Fees

Students may pay their fees by cash, cheque, money order, debit card, Visa or MasterCard using the following methods:

a) By mailing a cheque or money order to the Fee Office (122 MacKimmie Library Block, University of Calgary, 2500 University Drive N.W., Calgary, Alberta T2N 1N4)

b) By placing a cheque or money order in the Fee Office drop box (located beside room 122 MacKimmie Library Block)

c) Through Telephone/PC Banking Services. The University of Calgary is listed with the Canadian Imperial Bank of Commerce, Bank of Montreal, Bank of Nova Scotia, Royal Bank, and TD/Canada Trust

d) By calling the Telephone Registration System at (403) 220-7000. Visa and MasterCard are accepted

e) Through the Student Centre (https://my.ucalgary.ca). Visa and MasterCard are accepted.

f) In person at the Fee Office (Monday to Friday, 09:00-16:30)

If fees are paid from some form of student assistance, it is the responsibility of the student to advise the Fee Advisor and to produce a letter from the source of the assistance as confirmation. This must be done before the fee payment deadline to avoid penalty.

General fees must be paid no later than the deadline indicated in the Academic Schedule for the student's annual registration month.

Program and continuing fees are collected as follows:

4/12 in Fall 2/12 in Spring

4/12 in Winter 2/12 in Summer

Course-based students' fees must be paid in full by the deadline in the Academic Schedule for the annual registration semester and for each semester in which courses are being taken.

The last date for the payment for late registrants is 10 days after assessment.

A $60 penalty and an administration fee of $10 may be charged on any payments made or post-marked after the specified deadline. If the fees are not paid by the date specified in the Academic Schedule, registration may be subject to cancellation. Future registration will not be accepted until the account has been settled and the reinstatement fee has been paid.

Arrangements can be made with the Fee Office to make fee payments by installments per term.

Delinquent Student Accounts

This policy applies to any student enrolled in a graduate program at the University of Calgary.

A student who is having difficulty meeting his/her financial obligations is encouraged to consult with Student Awards and Financial Aid, or the Counselling and Student Development Centre.

Any student with an overdue debt to any unit of the University of Calgary, including any administrative department and the Students' Union or Graduate Students' Association, will not be allowed to register, graduate or receive transcripts of grades, and may be denied access to other University services until the outstanding account is settled in full, or an acceptable arrangement has been made.

No more than one-half of a regular graduate student's required program of course work can be at the 500-level. Programs requiring a larger ratio of undergraduate courses must receive approval of the Dean of Graduate Studies at the time of admission. Some programs may not allow any courses at the undergraduate level. For further information, see individual program descriptions.

The various deadline dates pertaining to Oral Examinations are set out in the Academic Schedule and in the Handbook of Supervision and Examination at http://www.grad.ucalgary.ca/policies.

Oral candidacy examinations are mandatory in all doctoral programs.

All degree programs have a final oral examination with the exception of the course-based Master of Business Administration program, and, in some cases, the Master of Education program.