University of Calgary

One-stop shop for grad student funding

UToday HomeFebruary 1, 2013

By Trisha Kingcott

New reporting system brings all graduate student funding details into one place. Photo by Trisha KingcottNew reporting system brings all graduate student funding details into one place. Photo by Trisha KingcottA new information database has Graduate Program Administrators celebrating increased efficiency and ability to better answer student funding inquiries.

The Graduate Studies Data Mart is a new reporting system that details funding for all grad students. The reports can be filtered to show funding by faculty, department and academic program, or by category, or student funding source.

The data provided by Human Resources, Student Finance, Graduate Student Awards, Research Accounting, and the General Ledger was compiled into this new system developed by the Enterprise Reporting team at the request of the Faculty of Graduate Studies.

“It’s a one-stop shop,” says Lisa Young, vice-provost and dean of graduate studies.

All programs now have access to the same information in the same format. Students with funding questions about internal and external scholarships and lab and teaching salaries no longer have to go from office to office to get answers.

“This new system allows us to see what we are doing and how we might better support our students,” says Young.

It allows for tracking of where student funding is going, what programs and departments are getting and where the money is coming from.

The Data Mart is also helping the University of Calgary fulfill its obligations to the U15 Data Exchange program, an agreement between the top 15 research intensive universities in Canada.

 “It allows us to better understand our funding picture. When we understand that better internally, we can provide a clean and accurate file to the U15 and in turn receive valuable comparative data from our peer institutions,” says Allan Starr, director, Office of Institutional Analysis who coordinates U15 data exchange efforts from Calgary.

The data from the other U15 universities, especially the top five, allows the University of Calgary to benchmark comparisons to inform strategic decisions that will move UCalgary towards the Eyes High goal of becoming one of those top five.

“This is a great example of different areas in the institution working together to move the university forward,” says Gillian Robinson, director, strategic planning and administration, Faculty of Graduate Studies.