Jan. 7, 2018

University of Calgary websites to be revamped in 2019

Website administrators need to contact IT service centre as first step to moving their websites

Over the past year, you may have noticed a new look and feel on several University of Calgary websites — such as Alumni, Research, Faculty of Law, Faculty of Science, Cumming School of Medicine and Schulich School of Engineering — to create a better user experience for students, faculty, staff and community members.

These sites are the first to make the move onto an improved and upgraded web system that UCalgary is rolling out. The system provides a better user experience, allows for web pages to be mobile-responsive, and offers much-improved page design and authoring options. The updated platform also helps manage and prevent security risks, while ensuring better performance, smoother upgrades and easier troubleshooting.

  • Image above: Site administrators need to move relevant content over to the Drupal 8 system before Dec. 31, 2019. Photo by Riley Brandt, University of Calgary 

As part of the ongoing web transformation underway on campus, the upgraded system used to create these sites is now open to all UCalgary website owners. Over the coming year, all UCalgary website owners will be able to move into this new space. This includes major sites such as Human Resources, Legal Services, and UToday, among many others. 

It’s time to take a look at your site

Site administrators whose sites have not yet moved to the new system have one full year to do an assessment and audit of their site, and move relevant content over to the Drupal 8 system before Dec. 31, 2019.

This applies to all web pages on the ucalgary.ca domain including faculties, institutes, departments, centres, business units, labs, research, and teaching and learning resources. Administrative units and academic departments are responsible for the creation and ongoing maintenance of their pages and for ensuring that a designated individual regularly maintains their web-based information.

A website transition may take several months to complete, depending on the volume of content and extent of the review required. Users are advised to start this process in the first quarter of 2019 to ensure there’s enough time to do this critical work well. Starting in January 2020, the university will begin decommissioning websites on the old Drupal platform.

It’s possible that after reviewing your site, there is no longer a need for it — and if that’s the case, please submit an IT ticket to let Web Services know you would like to decommission your website.

How to get started

Requests for new websites can be made through the university’s IT system, Service Now. If you have a lead communications or marketing specialist supporting your portfolio, please reach out to them prior to submitting a request.

The Web Services team will acknowledge your request within a 48-hour period and will send out a website brief to complete and return, along with a set of recommendations that will help you create a great web experience for your visitors.

A comprehensive self-serve training and support portal has been created at web.ucalgary.ca to help users as they build their websites on the Drupal 8 system. A live training session focusing on project discovery, user experience architecture, page design and content strategy will be offered on Feb. 26, 2019. Details on the session will be posted on web.ucalgary.ca in the next few weeks.