Expense Claims

Expense Form is available by clicking here:  

DLRI Expense Form

Please DO NOT highlight your receipts –highlighter removes the ink

Please note, ORIGINAL itemized recipts are requied, if submitting flight expenses, boarding passes are also required

Funding for Undergraduates within rural/regional Alberta

Rotation	Funding Guidelines
MDCN 330/430	MDCN 330: Up to $240/day (max. of $720/learner for all 3 days) for travel and accommodation MCDN 430: Up to $240/day (max. of $480/learner for the 2 days) for travel and accommodation NOTE: Please submit separate forms for each day completed. Mileage is reimbursed at a standard rate outlined by the University of Calgary, see below for mileage chart.
MDCN 440	Up to $500/40 hour Block per student, available for travel and accommodation. NOTE: Please submit ONE form for each Block at the end of that block (indicate all dates you have travelled to the MED 440 location).
Pre-Clerkship Summer Electives	Up to $500 for each elective (minimum 2 weeks) available for travel and accommodation (students find their own accommodation),  For Canadian Remote or Isolated Electives (CRIEE) funding, please click here.
Clerkship Electives	Up to $500/rotation available for travel and accommodation (students find their own accommodation). For Canadian Remote or Isolated Electives (CRIEE) funding, please click here.
Clerkship (core) Rural Rotations (FM, O&G, Psychiatry & Paediatrics)	One round trip (mileage) per rotation, accommodation is arranged and paid directly through DLRI. NOTE: due to allergies, etc. no pet policy is in place   mandatory return trips are approved for course 8 from the following locations ONLY Canmore High River Strathmore Crossfield

Updated October 29, 2012

Postgraduates (rural/regional Alberta):

May be eligible for travel (1 round trip/rotation) and accommodation expenses (core rotations are arranged through DLRI).

Please note, funding may change without prior notice - any questions, please contact the Rural Program Coordinator (ruralmed [at] ucalgary [dot] ca)

All claims must be submitted within 90 days of completion of activity.

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Please note, each rotation type (clerk, resident, etc.) has different funding.  If you want to know what kind of funding (Travel & Accommodation) is covered for your particular rotation, please ask the Rural Program Coordinator (ruralmed [at] ucalgary [dot] ca)

Eligible:

1. Travel - If travel is an eligible expense, we fund one return trip/rotation.  Since we use pre-set distances, gas receipts are not required.  If you do not have a car, please see the following Greyhound web site with information on student discounts. Greyhound travel is an eligible travel expense.
2. Accommodation (only core rotations are arranged through DLRI, please contact the Rural Program Coordinator if you have any questions).  If you need accommodation for your elective and we provide funding, you are responisble to find your own accommodation and submit the original receipt(s) with your expense form.  Please note, due to allergies, etc. we have a no pet policy

 

How do I get refunded, what it the Process?

1. After your rotation is done, please fill out the Expense Claim Form

2. Tape  your receipts to 8.5 x 11" paper (in date order)- NO GAS RECEIPTS PLEASE, only ORIGINAL accommodation receipts are required.

3. You have a few options for form submission:

            a. If no receipts are required,  you may fill out the form and submit by email (ruralmed [at] ucalgary [dot] ca) or by fax: Fax:  403.210.3986

            b. if you have ORIGINAL accommodation receipts, you can mail or drop off the completed form and receipts to:

          Rural Medicine, DLRI
          Faculty of Medicine
          University of Calgary
          Heritage Medical Research Building (HM)
          Room G27 
          3330 Hospital Drive NW
          Calgary, AB, T2N 4N1

          map to our office

4. We will then process your claim and a cheque will be sent to you in the mail within 8 weeks of the submission date. (please note: the claim form MUST BE SUBMITTED WITHIN 90 DAYS OF THE ROTATION END DATE in order to receive reimbusement)

 

Mileage (Revised May 11, 2012)

for a list of non-funded locations, please click here

 

Airdrie	31 KM		Jasper	413 KM
Athabasca	449 KM		Kananaskis	82 KM
Banff	126 KM		Lac La Biche	523 KM
Black Diamond	67 KM		Lacombe	172 KM
Bassano	139 KM		Lake Louise	187 KM
Beaverlodge	792 KM		Lamont	363 KM
Bellevue	215 KM		Lethbridge	226 KM
Blairmore	256 KM		Lloydminster	540 KM
Bonnyville	598 KM		Magrath	255 KM
Boundary Ranch	103 KM		Medicine Hat	293 KM
Bow Island	348 KM		McLennan	732 KM
Bragg Creek	50 KM		Milk River	307 KM
Brooks	186 KM		Okotoks	46 KM
Camrose	287 KM		Olds	94 KM
Canmore	104 KM		Oyen	324 KM
Cardston	231 KM		Peace River	778 KM
Claresholm	133 KM		Pincher Creek	219 KM
Coaldale	224 KM		Ponoka	202 KM
			Raymond	258 KM
Coleman	222 KM		Red Deer	145 KM
Cold Lake	597 KM		Rimbey	205 KM
Consort	355 KM		Rocky Mountain House	224 KM
Crossfield	50 KM		Siksika (Gleichen)	94 KM
Crowsnest Pass	255 KM		Slave Lake	553 KM
Cypress Hill	362 KM		Spirit River	816 KM
De Winton	37 KM		Stand Off	196 KM
Didsbury	81 KM		St. Paul	494 KM
Drayton Valley	310 KM		Stettler	226 KM
Drumheller	140 KM		Strathmore	50 KM
Edson	492 KM		Sundre	129 KM
Exshaw	94 KM		Swan Hills	514 KM
Fairview	843 KM		Sylvan Lake	167 KM
Fort Macleod	173 KM		Taber	273 KM
Fort McMurray	747 KM		Three Hills	133 KM
Fort St. John	954 KM		Tofield	343 KM
Gibbons	344 KM		Trochu	145 KM
Gleichen (Siksika)	94 KM		Vegreville	393 KM
Grande Cache	621 KM		Vermillion	487 KM
Grande Prairie	752 KM		Viking	408 KM
Hanna	214 KM		Vulcan	127 KM
Head Smashed In	177 KM		Wabasca	622 KM
High Level	1073 KM		Wainwright	429 KM
High Prairie	667 KM		Waterton	266 KM
High River	63 KM		Westlock	386 KM
Hinton	578 KM		Wetaskiwin	248 KM
Hythe	807 KM		Whitecourt	469 KM
Innisfail	116 KM